KLAMATH COMMUNITY COLLEGE BOARD OF EDUCATION
7390 South Sixth Street - Klamath Falls, OR 97603
Regular Board Meeting - August 28, 2007 at 7:00 p.m.
MINUTES
CALL TO ORDER
The August 28, 2007 Regular Meeting of the Klamath Community College Board of Education was called to order by
Board Chair, Don McCasland, at 6:30 p.m. in the Klamath Community College Board Room. This was followed by the
Pledge of Allegiance.
Roll Call
Members present: Jim Mieloszyk, Andy Frei, Glen Keown, Don McCasland, Dr. Carol Castle, Steve Tippin, and Susan
Cantrell
A quorum was confirmed.
Board Secretary in Dawn McLing
Guests: Dean Renée Ferguson, Dean Jim Davies, Karren Andrews, Mary Beard, Don Richie, Mike Griffith, and Donna
Fulton of Klamath Community College. Diane Shiner and Joseph Readdy from Mahlum Architects. Laura McVicker
from the Herald and News
Introductions
Dr. Dougan introduced the guests present at this meeting.
Public Participation
None presented
BOARD REORGANIZATION
In accordance with the Board Policies, the Board proceeded with the annual reorganization. As such, the following
action was taken.
Susan Cantrell, Klamath Community College Student was sworn into her position as a Student Non-voting member of
the Board of Education for Klamath Community College. The Oath of Office was read and agreed to by Susan Cantrell.
The next order of business was to elect a Chair and Vice Chair.
Don McCasland moved to nominate Carol Castle to hold the position of Chair for academic year 2007-08. No further
nominations were presented. Nominations closed.
Steve Tippin seconded the motion.
Discussion: None
Action: Unanimous approval
The position and duties of Chair for the Board was then taken by Carol Castle.
Carol Castle moved to nominate Andrew Frei to hold the position of Vice Chair for academic year 2007-08. No further
nominations were presented. Nominations closed.
Steve Tippin seconded the motion.
Discussion: None
Action: Unanimous approval.
Motion: To appoint the President of Klamath Community as the Clerk of the District; Dean Renée Ferguson as the
Deputy Clerk of the District; and, Dawn McLing as Board Secretary.
Motion by: Don McCasland
Second by: Andy Frei
Discussion: None
Action: Unanimous approval
Motion: To appoint Dean Renée Ferguson as the Budget Officer pursuant to ORS 294.331. As outlined in this Statute,
the Budget Officer shall prepare or supervise the preparation of the 2008-2009 budget document during fiscal year
2007-2008. The Budget Officer shall act under the direction of the President.
Motion by: Don McCasland
Second by: Steve Tippin
Discussion: None
Action: Unanimous approval
Motion: To Approve the 2007-2008 Board Meeting Schedule as presented. Regular meetings will generally be the 4th
Tuesday of each month with the exception of: December (no meeting), March (3rd Tuesday) and, July (no meeting).
Motion by: Don McCasland
Second by: Andy Frei
Discussion: Andy Frei noted that the September 20, 2007 meeting was rescheduled from September 25 because
several of the Board members would be in San Diego for the ACCT Congress.
Action: Unanimous approval
Motion to appoint Carol Castle as the OCCA Representative for Klamath Community College, and Steve Tippin to
represent Klamath Community on the OCCA Legislative Committee, and Jim Mieloszyk and Glen Keown to represent
the Board on the Foundation Committee.
Motion by: Don McCasland
Second by: Andy Frei
Discussion: None
Action: Unanimous approval
CONSENT AGENDA
Motion: To accept the Consent Agenda as presented.
Motion by: Steve Tippin
Second by: Don McCasland
Discussion: None
Action: Unanimous approval
ADOPTION OF THE AGENDA
Motion: To adopt the Agenda as presented.
Motion by: Andy Frei
Second by: Don McCasland
Discussion: None
Action: Unanimous approval
PRESIDENT’S REPORT
Acting President Carol Dougan presented a brief overview of current events within the College. Dr. Dougan talked
briefly about her attendance at the Oregon President’s Council Retreat. During this event, discussions were held on
the topic of the 40/40/20 discussions which are occurring throughout the state (An ideal for Oregon would be that 40%
of the population of Oregon hold Bachelor’s Degrees or better, 40% or better hold Associate’s Degrees or better, the
remaining 20 percent hold high school diplomas). Accountability measures were also discussed extensively (in the
past year, there were three accountability measures attached to the Governor’s Budget). Dr. Dougan stated that she
felt that KCC needs to be a part of the state discussion to determine what the accountability measures will be and how
KCC will be measured. If KCC is not part of those discussions, then someone from the state will complete this task for
the College. She also felt that this was an opportunity to receive community input with regard to what KCC will be
measured against. The Board can be very instrumental in talking with the community to determine what some of those
accountability measures might be. Andrea Henderson from OCCA will be sending training materials to the College.
Dr. Dougan also explained that she has been in discussion with the County Library with regard to the Breezy Ayres
Trust endowment. The purpose of the discussion is to solidify a Memorandum of Understanding (MOU) so that the
County Library will have a presence with the Community College Campus. This presence is to be determined. The
MOU will be submitted to the Board for their approval.
Dr. Dougan congratulated Steve Tippin for being named Father of the Year for DeMolay.
Dr. Dougan also congratulated Dean Ferguson for the seventh Annual CAFR Award.
Dr. Dougan provided the Board with a brief statement with regard to Dean Ferguson’s work on the Food Service
Contract for Klamath Community College. One response was received to the Request for Proposal and that response
was deemed non-responsive (the proposal received was incomplete). The individual has since been notified of this
determination and they will protest the decision. Since that time, the College has gone out with a more informal RFP.
The scheduled Bid Opening will occur on September 7, 2007. The respondent’s protest will be presented and heard
during the September 20th Regular Board meeting.
Dr. Dougan and the Executive Team have been working on other academic issues involving enrollment and
registration.
STATE REPORT
At this time, there has been no activity by the Legislative Committee to report; therefore, nothing was reported.
DUAL CREDIT AFFIRMATION
As reported within the Board Packet, The Oregon Department of Education requirement is that each Board of
Education for the various community colleges endorse a statement affirming “dual credit.” The Community College will
receive FTE from this program.
Motion: To approve the statement on dual credit as presented.
Motion by: Andy Frei
Second by: Don McCasland
Discussion: Dr. Castle requested that Dr. Davies provide a progress update to the Board at a later date.
Action: Unanimous approval.
STAFF COMPENSATION
Karren Andrews, Director of Human Resources provided a comprehensive review of the proposed salary raise and
flexible spending account increase. This review included historical data for the Board’s information. It should be noted
that a revised “attachment” was provided to the Board and is included within the Board Packet. The total cost of this
proposal is $153,332. This is an increase of $45,255 over the previous figure used ($108,077) in the development of
the previous proposals. This increase is in line with the CPI for the first half of 2007 which is 3.4%; will assist with the
increase of BlueCross/BlueShield Health Insurance Premium which is 14.85%; is comparable to the six Oregon
community colleges utilized as a comparison study wherein the other institutions’ salary increase averages to 6%; and
is in line with the past six years’ salary raises and FSA increases for Klamath Community College employees. The
salary raise and FSA increase will be effective September 1, 2007 with an average increase across-the-board of
3.69%. This increase was designed to show the Board’s appreciation of staff’s commitment to KCC and to encourage
staff morale.
Motion: To accept the proposed salary raises as presented and the FSA increase.
Motion by: Steve Tippin
Second by: Glen Keown
Discussion: Andy Frei initially seconded the above motion; however, he was reminded of his conflict of interest issue
and thus declared a conflict and abstained from voting. Glen Keown then seconded the motion.
Action: Five members voted yes. One abstained. The motion passed with a majority vote.
PROPOSED SALARY AND BENEFITS FOR ACTING PRESIDENT
As requested by the Board, a recommendation for the salary and benefits for the Acting President position was
presented. As such, the Director of Human Resources presented the following for approval by the Board:
Acting President
• Daily Rate at $400.00
• Federal and State mandated benefits
• Accidental Death and Dismemberment Insurance for employee only
• Reimbursement for expenses incurred in the capacity as Acting President
The above is proposed after a comparison of other community college presidential salary structures was completed.
Motion: To approve the salary and appropriate benefits for the Acting President as presented.
Motion by: Steve Tippin
Second by: Don McCasland
Discussion: Glen Keown confirmed that this is effective August 6, 2007.
Action: Unanimous approval
Interim President
Compensation package for the Interim President will be negotiated as follows:
• Annual salary range of $105,000 to $115,000 DOQ/DOE
• Federal and State mandated benefits
• Benefits as afforded all regular full time exempt KCC employees
• Reimbursement for expenses incurred in the capacity of Interim President
Motion: To approve the compensation package for the Interim President
Motion by: Don McCasland
Second by: Andy Frei
Discussion: None
Action: Unanimous approval
APPOINTMENT OF INTERIM PRESIDENT
• The Subcommittee of the Board assigned to complete a search for the Interim President provided the
remaining Board members with their report and recommendation. The Interim President Search Committee
interviewed four different candidates. Two of these candidates declined the positions and two names were
taken to the Board for their consideration. The Committee’s top candidate recommendation was Gerald J.
Hamilton. The nominating committee felt that Mr. Hamilton’s roots and history with the community and the
College were important aspects with regard to their selection. The job description for the Interim President was
discussed. Mr. Hamilton was provided with a list of expectations for this position based on the solicitation
presented. The Board must develop the job description for the Interim position. Karren Andrews concurred.
Motion: To accept the recommendation of the Interim Search Committee.
Motion by: Steve Tippin
Second by: Don McCasland
Discussion: Jim Mieloszyk asked the Committee when Mr. Hamilton would accept the offer of Interim President. Dr.
Castle explained that this would take place early September, either the 4th or the 6th.
Action: Unanimous approval to name Gerald J. Hamilton as the Interim President for Klamath Community College. He
will serve in this capacity until a permanent President is selected by the Board. Dr. Castle will contact him.
• With regard to the Permanent Presidential Search, discussion followed with regard to a presentation during the
September 20, 2007 Board meeting, time lines, actions, etc. It was suggested that the Committee move
forward with the Presidential Search without further Board input or a presentation being made to the Board.
Motion: That the Board not allow OSBA to come and make a presentation in September, but that the Board engage
them now, starting immediately with the search process. That the Board request OSBA come to the September
meeting to give an update as to where they are in the search process. This organization can’t sit on this without
engaging someone. Perhaps in between now and the September meeting, the Board members can receive whatever
printed material they would have given to the College.
Motion by: Jim Mieloszyk
Second by: Steve Tippin
Discussion: Discussion was held with regard to the entire process which should include involvement between the
Board, Administration, and the community at large. Dr. Dougan presented information that could be helpful with regard
to this search process. Dean Ferguson will contact OSBA to relay what the Board’s decision is with regard to this
issue.
Action: Unanimous approval.
2007 MASTER PLAN UPDATE
Diane Shiner and Joseph Readdy, Mahlum Architects were guests of the Klamath Community College and answered
questions of the Board. Dean Ferguson gave a brief overview of the modifications/adjustments made to the Master
Plan. Modifications include work on Phase I portion of the Master Plan. The result of matching proposed available
dollars to actual project costs resulted in the following Master Plan’s Phase I proposal:
Science Labs - 4 Computer Labs - 4
Construction Lab - 1 Occupational - Health/General Purpose Lab - 1
Auditorium/Lecture Hall - 1 Aerobics/Multi-Purpose Room - 1
Academic Support - 9 Lab Storage - 4
In addition, Phase One will include site amenities that will provide outdoor recreational opportunities for students and
the community. The amenities include, pedestrian connections to and from all campus buildings, with connection to the
OC&E trail and a recreational-level soccer field. The proposal is in compliance with the estate monies the College will
receive once the final project is identified and started.
Motion: To adopt the 2007 Master Plan as presented
Motion by: Steve Tippin
Second by: Jim Mieloszyk
Discussion: None
Action: Five Board members voted yes. Glen Keown was not available for a vote, as he briefly stepped out of the
room; therefore the motion passed with a majority vote.
CAFR AWARD
Dean Renée Ferguson has received her seventh C.A.F.R. award for her department’s excellence in financial reporting
to the state and local governments. The Board congratulated her on this accomplishment and requested that a press
release be developed for the Herald and News.
BOARD DISCUSSION AND PUBLIC PARTICIPATION
Dr. Castle is in receipt of correspondence from Don McCasland, Zone 4, Board of Education. The letter specified that
Mr. McCasland will resign his position with the Board as of August 31, 2007.
Motion: To accept Mr. McCasland’s resignation.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: It should be noted that this resignation is accepted with regret.
Action: Unanimous approval
Motion: To declare the Zone 4 position of the Board of Education hereby vacant and will be posted as soon as possible.
Motion by: Steve Tippin
Second by: Jim Mieloszyk
Discussion: A subcommittee of the Board was designated to review the application and interview process associated
with the Board Position vacancies. This subcommittee will be comprised of Steve Tippin, Dr. Carol Castle, and Andy
Frei. Applications for the Zone 4 position will be accepted until September 13, 2007 at 5:00 p.m. The Zone 5 position
application process will also be extended until September 13, 2007. Dr. Castle will contact the one applicant for the
Zone 5 position to let that person know that the time frame to accept applications has been extended.
Action: Unanimous approval.
EXECUTIVE SESSION
No Executive Session was held.
FUTURE ISSUES
With regard to the Bond Issue, Jim Mieloszyk felt it was important to move this issue along as quickly as possible. The
Board is in need of holding discussion with regard to how to structure a bond election committee (involve Board
members, Executive Team, faculty, community members, etc.). Dean Ferguson cautioned the Board about utilizing
staff members in this process. She would also like to hire a consultant who specializes in this process (she has
contacted two firms; however, they have not returned her call).
With regard to the reference for the objectives, it was determined that it is expected that the Executive Team would
continue to work to enhance the objectives as presented to the Board for a first reading in June, 2007. Dr. Dougan felt
that further reading and approval by the Board was not needed as it is an Executive Team task. This does not fall
under the heading of “policy.”
Motion: To task the Acting President with moving forward with the Objectives stated in the document presented to the
Board.
Motion by: Don McCasland
Second by: Steve Tippin
Discussion: None
Action: Unanimous approval.
Adjournment
The Regular Meeting of the Board of Education was adjourned at 9:31 p.m.
Respectfully submitted,
Dawn G. McLing
Board Secretary
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