KLAMATH
COMMUNITY COLLEGE
BOARD OF EDUCATION
7390
South Sixth Street - Klamath Falls, OR 97603
Dinner
Served at 6:00 p.m.
Regular
Meeting – September 20, 2007 at 6:30 p.m.
|
MINUTES
CALL TO ORDER
The
September 20, 2007 Regular Meeting of the Klamath Community College Board of
Education was called to order by Board Chair, Dr. Carol Castle, at 6:30 p.m. in
the Klamath Community College Board Room. This was followed by the Pledge of
Allegiance.
Roll Call
Members present: Dr. Carol
Castle, Andy Frei, Steve Tippin, Glen Keown, and Susan Cantrell
Members absent: Jim
Mieloszyk
A quorum was confirmed.
Board Secretary Dawn McLing
Staff: Gerald Hamilton; Renée
Ferguson, Dean for Administrative Services; Dr. Jim Davies, Dean for Learning
and Student Services; Karren Andrews, Director of Human Services
Guests: Greg McKenzie and
Lori Sattenspiel with OSBA; Doug Stiles, Board Position Zone 5 applicant; Peter
Stimpel to address Item VI.F.1
Introductions
Dr. Castle introduced the
guests present at this meeting.
Public Participation
None presented
CONSENT AGENDA
Motion: To accept the Consent
Agenda as presented.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: None
Action: Unanimous approval,
which includes an affirmative vote from the Chair.
ADOPTION OF THE AGENDA
One addition was made to the
Agenda, VI.F.4, Discussion of Board Position, Zone 5, applicant, Doug Stiles
Motion: To adopt the Agenda
as amended.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: None
Action: Unanimous approval,
which includes an affirmative vote from the Chair.
PRESIDENT’S REPORT
Interim President Gerald
Hamilton presented a brief overview of current events within the College. The
report included information with regard to the All Staff In-service, which was
held on September 14, 2007, an overview of the September 19 visit with Ron
Baker from NWCCU (the next full Accreditation visit will occur during the fall
of 2009). Mr. Hamilton also provided Board members with the current enrollment
numbers for the Fall Term, which currently is at 94% of last year’s numbers.
STATE REPORT
At this time, there has been
no activity by the Legislative Committee to report; therefore, nothing was
reported.
OIT AGREEMENT FOR SERVICES
Dean Renée Ferguson presented
background information with regard to the OIT Agreement for Services for Fiscal
Year 2007-08. The fee will remain the same as last year.
Motion: To approve the Fiscal
Year 2007-08 Agreement for Services with Oregon Institute of Technology as
presented.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: No further
discussion was held.
Action: Unanimous approval,
which includes an affirmative vote from the Chair.
KLAMATH COUNTY LIBRARY UPDATE
Dean Ferguson provided the
Board members with a brief update with regard to the Klamath County Library and
the partnership possibilities with the College because of the Breezy Ayers
Estate stipulations. The Board, along with Interim President Hamilton and Dean
Ferguson were invited to attend a work session with the Klamath County
Commissioners, tentatively scheduled for October 10. This session will be held
to discuss details and the intent of a partnership between the College and the
Library. The time and place for this meeting will be obtained and referred to
Board members.
BOND RESEARCH
Two firms have provided
individual proposals designed to assist the College in the Bond Research
efforts (one in campaign management and the other with public opinion
research). The Board was asked to review the proposals and determine the next
steps for the potential Bond Campaign.
Interim President Hamilton
recommended that the Board look at the survey proposal due to the short time
period in which to complete a survey and research the results of such.
This particular Agenda Item
was not presented to the Board as an Action Item; however, the Board members
felt due to time constraints, it is necessary to come to a firm decision with
regard to the next step in the Bond Research process. The fees associated with
this process were included within the Strategic Planning Budget Line Item
previously approved by the Board.
Motion: To direct the
College President and Administration to negotiate a contract with the Nelson
Report/Public Affairs Counsel to develop questions for a public survey.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: No further
discussion was held.
Action: Unanimous
approval, which includes an affirmative vote from the Chair.
As further discussion on this
topic, the Board discussed naming a subcommittee or utilizing the entire
membership of the Board for the proposed development of a community-wide survey
process. Clarification was also given with regard to use of staff time during
this initial stage. Staff time can be utilized for information collection.
Interim President Gerald Hamilton, Dean Davies, and Dean Ferguson, along with
the entire Board, will begin the initial steps. A workshop for this process
was proposed.
INTERIM PRESIDENT’S CONTRACT
The terms of the employment
contract for Interim President Gerald J. Hamilton were presented to the Board
members under separate cover by Legal Counsel.
Motion: To approve the terms
of the employment contract between the Klamath Community College Board of
Education and Gerald J. Hamilton to serve as Interim President.
Motion by: Andy Frei
Second by: Steve Tippin
Discussion: No further
discussion was held.
Action: Unanimous approval,
which includes an affirmative vote from the Chair.
FOOD SERVICE OPERATIONS
PROTEST
Dean Ferguson provided the
Board members with a brief overview of the situation behind this Agenda Item. Peter
Stimpel, who was in attendance during this meeting, then approached the Board,
on behalf of his wife Patty Stimpel, with his comments as a protest of the Food
Services Proposal Rejection.
Motion: To accept the motion
prepared from legal counsel as provided within the Board Packet of September
20, 2007 (to decline the original proposal presented by Mr. and Mrs. Stimpel).
Motion by: Andy Frei
Second by: Steve Tippin
Discussion: Glen Keown
requested clarification that the Board was denying the protest. All agreed.
Action: Unanimous approval,
which includes an affirmative vote from the Chair.
It should be noted that Mr.
and Mrs. Stimpel would like to be recognized in the next informal proposal
process. They will be required to fill out a new proposal form and follow the
process involved.
OSBA PRESIDENTIAL SEARCH
Greg McKenzie and Lori
Sattenspiel of Oregon School Board Association joined the Board to provide
information with regard to the Presidential Search for Klamath Community
College. A packet of information outlining the services that OSBA provides was
made available for the Board member’s review. Time lines and the process
involved with the presidential search was discussed.
Interim President Gerald
Hamilton recommended that the Board sign the contract to retain OSBA to assist
with the Presidential Search process for Klamath Community College. Dean
Ferguson explained that a brochure is currently in the process of being
developed. Mr. McKenzie explained that the next step would be to come up with
a proposed calendar and to set up interviews with community members, staff, and
faculty. Brief meetings between the Board and OSBA may become a normal process
to keep the members of the Board informed of the progress for this process.
Areas for Board’s consideration include: calendar development, budget,
qualifications, closing/ending date, structure for a screening committee,
salary for the position. A notebook outlining the systematic process was
provided to the Board members and the College staff.
APPROVAL OF PROPOSED GOALS,
TARGETED AREAS, OBJECTIVES, AND STRATEGIES
The Executive Team of Klamath
Community College presented Proposed Goals, Targeted Areas, Objectives, and
Strategies Beginning with Fiscal Year and Academic Year 2007-2008 for a first
reading during the August 2007 Board meeting. The Executive Team is requesting
that the Board approve this document so that the College can move forward to
develop time lines, measurable outcomes, and assessments associated with these
areas. The Executive Team plans to meet with staff and faculty members on a
monthly basis so that the document is implemented within the Institution as
stated.
Motion: To accept the
Proposed Goals, Targeted Areas, Objectives, and Strategies Beginning with
Fiscal Year and Academic Year 2007-2008 as presented.
Motion by: Steve Tippin
Second by: Glen Keown
Discussion: No further
discussion was held.
Action: Unanimous approval,
which includes an affirmative vote from the Chair.
DISCUSSION OF BOARD ZONE 5
POSITION APPLICANT
The Interview Subcommittee
members presented information to the other Board members with regard to the
applicant, Doug Stiles, for the Zone 5 vacant Board position. Mr. Stiles was
asked to step out of the room so that the recommendations of the Subcommittee
could be shared with the remaining Board members.
Motion: To approve Doug
Stiles as a Board member to represent the Zone 5 vacant position.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: Nothing further
discussed.
Action: Unanimous approval,
which includes an affirmative vote from the Chair.
EXECUTIVE SESSION
No Executive Session was
held.
FUTURE ISSUES
No future issues were
presented.
ADJOURNMENT
The Regular Meeting of the
Board of Education was adjourned at 8:50 p.m.
Respectfully
submitted,
Dawn
G. McLing
Board
Secretary
