KLAMATH
COMMUNITY COLLEGE BOARD OF EDUCATION
7390 South Sixth Street - Klamath Falls, OR 97603
Dinner Served at 6:00 p.m.
Regular Meeting – October 30, 2007
at 4:00 p.m.
|
MINUTES
CALL TO ORDER
Board Chair, Dr. Carol Castle opened
the Regular Meeting of the Klamath Community College Board of
Education at 4:00 pm, on Tuesday,
October 30, 2007. Roll call of members
immediately followed.
ROLL CALL
Members Present: Carol Castle, Ed.D.,
Chair, Andy Frei, Vice Chair, Jim Mieloszyk, Glen Keown, Doug Stiles, Steve
Tippin, Susan Cantrell
Members Absent: Scott Allen, Excused
Board Secretary Dawn McLing confirmed
that a quorum was present.
Staff:
Gerald Hamilton, Interim President, Dean Jim Davies, Ed.D.,
Dean Renée Ferguson, Karren Andrews, Director of
Human Resources
Guests: Greg McKenzie and Lori Sattenspiel of Oregon
School Boards Association (OSBA), Steve Kaedel of the Herald and
News, and Don McCasland, Past Board
member
The Board meeting began at 4:00 pm as
advertised for the purpose of reviewing presidential search documentation
presented
by staff members from OSBA. As such, the need to move item V of the
Agenda to the beginning of the Board meeting was
presented.
Motion: Item V of the Agenda will be moved to the
beginning of the meeting to accommodate the needs of the staff from
OSBA.
Greg McKenzie and Lori Sattenspiel were present at the October meeting
to provide an overview of the presidential
search process for Klamath Community
College.
Motion by: Steve Tippin
Second by: Glen Keown
Action: Unanimous approval
V OSBA PRESIDENTIAL
SEARCH
Greg McKenzie of the Oregon School
Boards Association gave a brief explanation of the information provided to the
members of the Board.
1.
Adopt the proposed search calendar.
Motion: To adopt the proposed search calendar.
Motion
by: Glen Keown
Second
by: Andy Frei
Discussion: Clarification of the July 1, 2008 Opening for
the President’s position was asked for.
Specifically, can a qualified individual be hired prior to the July 1,
2008 date. The
answer to this question was positive; however, the Board members were reminded
that a presidential contract was in place until that date.
Action: Unanimous approval
2.
Declaration of position vacancy:
Review of statute requirements.
Motion: To declare the Klamath Community College presidential
position open as of July 1, 2008. This
date can be
adjusted if an individual is found earlier than
the July 1, 2008.
Motion
by: Steve Tippin
Second
by: Andy Frei
Action: Unanimous approval
3.
Take Public input on the qualifications for the position
A review of collected comments from
all aspects of the community, as well as staff and faculty members,
was provided to the members of the Board.
4.
Adopt a List of Qualifications to be Used in Print/Electronic Materials
The members of the Board were asked to
review each portion of this document in an effort to narrow the list to those
crucial elements that best describe the
desired person for this position. Following
this review, a job posting will be
created.
Board members emphasized experience levels, specifically with regard to
the need to look at senior-level
management experience in education or in other
business areas.
Public comments: Chair Castle asked if there were any public
comments with respect to the qualifications
associated with the President’s position. There were no public comments received.
Motion: To adopt the list of Qualifications, as
reviewed and adjusted by the Board, to be utilized in print and in electronic
material.
Motion by: Andy Frei
Second by: Jim Mieloszyk
Action: Unanimous approval
5.
Discussion of Salary
Lori Sattenspiel, OSBA, provided the
2006-07 salary comparisons for other Oregon community colleges. New
survey information will be gathered as soon
as it is available from OCCA. Prior to the
February, 2008 interview
process, the Board must decide what the
salary range will be for this position.
It was suggested that for the time
being, the solicitation documentation for
this position would refer to the base salary of $115,000. Following KCC’s
budget analysis process, a definitive salary
range would then be designated. Greg
McKenzie stated that the salary discussion must be held in a public meeting
setting – the decision cannot be made within an Executive Session.
The Board asked Karren Andrews,
Director of Human Resources, to gather the salary information for this position
and present it to the Board.
6.
Discussion Regarding Screening Committee Selection and Timing
Board members were asked to begin
considering names of community members, as well as staff and faculty members,
to be designated as the screening committee for the presidential search
process. These names should be submitted
to Greg McKenzie in December of 2007.
The Board was reminded that this committee would be no larger than 15
and should include Board members. Final
selection of the successful candidate would fall ultimately with the Klamath
Community College Board.
The Board Chair recessed the Board
meeting at 5:45 p.m.
Following a short break, the Board Chair reopened the meeting at 6:30 pm to
continue with the Regular Agenda of the Board.
BOARD
REORGANIZATION
A.
Discussion
and Approval of Board Zone 4 Position Applicant/Nominee
a.
Scott
Allen – Discussion of qualifications from nominating subcommittee
The nominating subcommittee provided
the other Board members with a brief overview of Mr. Allen’s qualifications and
their recommendation that Mr. Allen be appointed as the Zone 4 representative
for the Klamath Community College District Board of Education.
Motion: To recommend Scott Allen for the Zone 4
position
Motion
by: Steve Tippin
Second by: Jim Mieloszyk
Discussion: None
Action: Unanimous approval
B.
Appointment of New Board Member(s), and Oath of Office
a.
Doug Stiles was officially sworn into the Zone 5
position for the Klamath Community College District Board of Education.
b.
Scott Allen was unavailable during this meeting of
the Board. He will be officially sworn
into the Zone 4 position for the Klamath Community College Board of Education
during the November meeting.
III CONSENT AGENDA
Motion: To approve the Consent Agenda as presented.
Motion by: Jim Mieloszyk
Second by: Andy Frei
Discussion: None
Action: Unanimous approval
IV ADOPTION OF AGENDA
It was determined by members of the
Board that Section V of the Agenda would be moved to the beginning of the
meeting to accommodate the presentation by members of OSBA (Presidential Search
Information). The remainder of the
Agenda will remain unchanged.
Motion: To move Section V to the beginning of the
Agenda for purposes as stated above.
Motion by: Steve Tippin with corrections
Second by: Jim Mieloszyk
Discussion: None
Action: Unanimous approval
Special Guest Award: Past Board
Chair Don McCasland was presented with a service award for Klamath Community
College.
VI PRESIDENT=S REPORT
Interim President, Gerald Hamilton,
provided a brief review of points of interest occurring at Klamath Community
College.
·
The
Board members were informed that the Agenda for the Board meetings has
undergone some minor changes to accommodate reporting by the College
Administration.
·
Food
Service for the students of Klamath Community College has returned to campus
with very good prices for meals.
·
Meetings
are being held at the high schools with regard to dual credit programs with
positive results for the College.
·
The
Bond Survey is currently being conducted throughout the community. Results are expected within the next two or
three weeks with a report to the Board members during the November
meeting. Mr. Hamilton reported that the
taxable amount for an $8.3 Bond is $.23 per $1,000 of assessed home value. Along with the $8.3 million, is the $12.4
debt service and the taxable amount would increase to $.35 per $1,000.
·
A
meeting between KCC and OIT Executive Teams was held recently to continue in
the endeavor to form positive partnerships between the two institutions (a
result of the Partnership Agreement signed between the two institutions). Meetings are planned in the future for every
month or, every other month.
VII STATE REPORT
A.
Steve
Tippin
There is no legislative activity to
report at this time.
VIII REPORT ON TARGETED AREAS
(Reported Verbally by Administrative Staff, Unless Noted)
A.
Institutional
Image
i.
(B.1.a.)
Marketing (Monthly) – Written Report
Mr. Hamilton reported that the
Marketing Department was making an effort to put Klamath Community College in
the news. With that effort in mind, such
things as the “This Week I Learned” series were being submitted to the
press. A meeting with Mr. Kaedel is
scheduled for November 2nd to discuss what information will be
considered newsworthy for the press.
B.
Recruitment/Retention/Enrollment
Stability
i.
(C.1.a.) Retention (Monthly) – Written Report
ii.
(C.1.b.) Enrollment/Recruitment (Monthly) – Written
Report
The College has advertised for the
hiring of a Recruitment/Retention position.
This person should be hired within the next couple of weeks. This person will be tasked with compiling retention
data and the creation of programs designed around retention.
C.
Accreditation/Assessment
i.
(D.1.c.)
Accreditation Update (Monthly)
Dr. Jim Davies reported that the Third
Year Progress Report has been submitted to Northwest Commission on Colleges and
Universities. Dr. Davies also reported
that the College’s Strategic Plan is under review. This document is tied directly to the
accreditation of the College. The goal
is to prepare a better product for use by Administration, staff, faculty and
Board members.
IX STRATEGIC GOAL
INFORMATION AND ACTION ITEMS
A. Quality
Learning
3. Elimination
of Barriers
The College’s Executive Team and
Directors have met to discuss and share information with regard to the
elimination of barriers, or programs, that currently are not efficient within
the organization. Discussion surrounding
the size of the Learning Resource Center and general room utilization, along
with bookstore issues (services currently provided by OIT) were pinpointed as
barriers facing the College. Potential
solutions to these barriers were shared with the Board members. As these meetings progress, reports will be
provided to the Board.
C. Access
3. Facility
Use Fee (Reference - Board Policy 305.04100)
Board Policy allows College
Administration to make the decision whether or not to charge for facility use
on campus; however, with the possibility of a Bond Issue, it is important to
bring this issue to the Board for discussion.
Members of the Board were provided with a copy of the proposed
fees. A comparison of room rental rates
within the Klamath Basin was completed by Administration.
Motion: The Board of Education affirms the concept of
charging fees for the use of College facilities. With this affirmation, Administration will
implement the attached fee schedule for use of Klamath Community College
facilities.
Motion
by: Jim Mieloszyk
Second
by: Steve Tippin
Discussion: The main concern posed was with respect to
the Bond Issue. Perhaps the timing is
not good. Other Board members stated
that this shows responsibility on the part of managing the College’s finances.
Action: Five members of the Board voted yes with
regard to this topic. One Board member
voted no because of the timing and the proposed Bond Issue.
E. Financial
Stability
3. 2 + 2 Program/Tuition (Board Policy
630.0200)
In
an attempt to bring KCC more in line with the OIT charge for high school
students who enroll in courses on the OIT campus ($25.00 per credit hour vs.
$63.00 per credit hour).
Motion: To match, or lower, what KCC charges for 2 +
2 Program/Tuition rate.
Motion
by: Jim Mieloszyk
Second
by: Andy Frei
Discussion: Discussion followed with regard to what KCC currently
charges and that this concept could be viewed as a good marketing tool to pull
high school students into KCC. The
question first, and foremost, is whether KCC is at a competitive level with
respect to this type of program. The
minimal charge would give students a sense of accountability when making the
decision to come to class.
Amended
Motion – Jim Mieloszyk amended his previous motion to lower the charge for the
2 + 2 Program/Tuition rate to $20.
Second
by: Andy Frei
Action: Unanimous approval
4. Dual Credit Tuition
As stated in the Board Packet
documentation, across the state tuition rates for dual credit classes vary from
zero to $25.00 per credit hour. A
one-time registration fee has proven to be an administrative issue, once
personnel time has been factored into the equation. Klamath Community College Administration is
recommending the elimination of the one-time $25.00 registration fee for dual
credit courses.
Motion: To eliminate the one-time $25.00 registration
fee for dual credit courses.
Motion
by: Steve Tippin
Second
by: Andy Frei
Discussion: None
Action: Unanimous approval
5. Health Insurance Progress
Update
A
statewide Oregon Community College Association subcommittee has been holding
several meetings to discuss available options and drafted recommendations with
respect to Health Insurance plans that may be available to the Oregon community
colleges. Dean Ferguson presented
information with regard to the current recommendations that have been discussed
by this group.
F. Other Information/Action Items
1. Food
Service Award
A formal award for the Klamath
Community College Food Service is being requested of the Board. Information was presented to the Board
members with regard to the award criteria used in this process. Andy Frei declared a potential “conflict of
interest” regarding this issue and will abstain from voting on this particular
item.
Motion: To approve the Food Service Contract
Motion
by: Steve Tippin
Second
by: Doug Stiles
Discussion: Clarification was requested with regard to
the name of the business. This was
because of the “Burger Shoppe” business already in place. For purposes of the license, the name needed
to be separate.
Action: five Board members unanimously approved the
Motion. Andy Frei abstained from voting.
X BOARD DISCUSSION AND
PUBLIC PARTICIPATION
A. Board
Discussion
1. Board
Comment
The
Foundation Annual Appeal Campaign brochure was handed to the Board members for
review.
A.
Executive
Session (ORS 192.660(2))
No Executive Session was held.
XI FUTURE ISSUES
A.
Board
Member Training
President Hamilton proposed a Board
Member Training by OCCA (Andrea Henderson) in January during the Work Session
Weekend. This would be in lieu of a
Board Self Evaluation (too many new members for an objective evaluation or
review).
B.
Holiday
Gathering
December
1, 2007 at Ross Raglund Theatre
XII NEXT MEETING
November 27, 2007 @
6:30 p.m.
XIII ADJOURN
The
October 30, 2007 Board meeting was adjourned at 7:39 p.m.
