KLAMATH
COMMUNITY COLLEGE BOARD OF EDUCATION
7390 South Sixth Street - Klamath Falls, OR 97603
Dinner Served at 6:00 p.m.
Regular Meeting – November 27, 2007
at 6:30 p.m.
|
MINUTES
CALL TO ORDER
Board Vice Chair, Andy Frei, opened the Regular Meeting of the Klamath Community
College Board of Education at 6:30
p.m. on
Tuesday, November 27, 2007. Roll call of
members immediately followed.
ROLL CALL
Members Present:
Andy Frei, Vice Chair; Jim Mieloszyk,
Scott Allen, Doug Stiles, Steve Tippin, and Susan
Cantrell. Chair
Castle arrived at 6:45 p.m.
Members Absent:
Glen Keown, Excused.
Board Secretary Dawn McLing
confirmed that a quorum was present.
Staff: Gerald
Hamilton, Interim President, Dean Jim Davies, Ed.D., Dean Renée Ferguson, Karren Andrews, Director of
Human Resources
Guests: Don
Richie, Ph.D., Director of Community Education for Klamath Community College,
Jim Hoppe, Great Basin
Insurance
BOARD
REORGANIZATION
Scott Allen
of Merrill, Oregon was officially sworn in as the Board representative for Zone
4. He will fill that position until June
30, 2009.
CONSENT AGENDA
Motion: To approve the Consent Agenda as presented.
Motion by: Steve Tippin
Second by: Jim Mieloszyk
Discussion: None
Action: Unanimous approval
ADOPTION OF AGENDA
Motion: To adopt the Agenda as presented.
Motion by: Jim Mieloszyk
Second by: Scott Allen
Discussion: None
Action: Unanimous approval
PRESIDENT=S REPORT
President Hamilton reported that there
have been several meetings held within the College. These meetings have
helped to increase internal communication
efforts. The Executive Team is planning
an off-site work session to continue discussion of the five targeted areas
identified earlier this fall. The
purpose of this session is to set planned activities, timelines, assign
responsible parties, and align these areas with the institutional goals. An update will be given to Board members
during the January Board meeting. The creation
of institution-wide student learning outcomes (broad statements for the
students of KCC) will occur within the coming months with planning meetings to
be scheduled. The Health Department
Chair has been hired and will begin work January 2, 2008. The Arts and Communication Department Chair
is also in place and motivated to do great things for KCC.
STATE REPORT
Board member, Steve Tippin, provided a brief report with regard to State
happenings. One of the key items
reported from OCCA was Senate Bill 10, which deals with ethics laws – setting
strict gift limits, diversifying the funding of Oregon’s ethics commission, and
requiring quarterly electronic ethics reporting, More information will be forthcoming
in the coming months.
REPORT ON TARGETED AREAS (Reported Verbally by Administrative Staff,
Unless Noted)
The Executive Team provided the Board
with a brief snapshot and review of the following targeted areas:
A.
Institutional
Image
Efforts continue daily to put KCC’s
name in the news and the Marketing Department is working diligently with the
Herald and News. This effort has
resulted with a full-page ad which will be coming out within the next
week. Attention was also directed toward
the “What I learned this Week” series placed in the Herald and News.
Customer Service continues to be a
daily goal and has become a campus-wide initiative. The Human Resources Department is working
with Skylakes Medical Center to assist us with this
initiative. All employees of KCC will
attend training in this area.
The image around the campus is also a
focus that the Administration has taken seriously. Smoking areas have been relocated from the
front door areas and the front lobby will undergo a remodel in an effort to
make it more customer friendly. Landscaping and the placement of fencing
around some of the campus areas will be an ongoing task in an effort to boost
the community’s image of KCC.
B.
Recruitment/Retention/Enrollment
Stability
President Hamilton reported that the
Retention and Pathways Coordinators have been hired. This is a step forward in the recruitment
and retention efforts by the College.
The Executive Team, faculty, and staff
are currently working on math articulation with the local high schools (City and
County). In addition, a meeting between
KCC and OIT was recently held in an effort to maintain seamless partnerships
with regard to dual credit (high school programs) and other issues.
C.
Accreditation/Assessment
i.
Progress
Report Due on Three Recommendations – April 18, 2008
Dr. Jim Davies gave a brief update
with regard to the Assessment goals for the College. One report was completed in October and the
next one will be completed in April of 2008.
These reports are directly tied in with the Accreditation
requirements. The report due in April
will focus on what programs, or remedies, have taken place since the three
self-study recommendations were made two and a half years ago.
With regard to Assessment efforts, the
search for a Director for Institutional Assessment and Research is still in
progress. This will be a key position
with regard to student assessment activities within the College, looking into
the quality of student learning across the institution at multiple levels.
Dr. Davies also reported that, for the
first time, the College will be completing a CCSE (Community College Survey of
Student Engagement), student survey.
This national survey is used as an evaluation tool specifically focusing
on student learning. Fourteen of the
seventeen Oregon community colleges will join in this survey.
D.
Strategic
Development of Programs
i.
(D.1.b.)
Program Review
A faculty meeting was held in August
and September to discuss possible program development for the future. Dr. Davies gave a brief overview of the
discussions held during these meetings.
E.
Development
of Facilities
Discussion
held later during the meeting under Bond Survey Results and Discussion.
STRATEGIC GOAL INFORMATION AND ACTION ITEMS
C. Access
3. Bond Survey Results and Discussion
Board members were provided with
copies of the Executive Summary for the Bond Survey. President Hamilton suggested that the Board
appoint a subcommittee comprised of three board members to work with
Administration, Board members, community members, and an assigned campaign
consultant. This group of individuals
will work through the details of the bond campaign and election process. Other topics of conversation include the development
of a time line and the coordination between the College, the Board of Education,
and the architect to develop firm plans and structure in the consideration of a
potential election (specificity with regard to the Phase I plan is key for a
successful campaign). The consensus of
the Board members was that May was the time to go out for a bond campaign.
Board members assigned to the
subcommittee include Steve Tippin, Scott Allen, Doug
Stiles, and Susan Cantrell. Discussion
was also held with regard to the hiring of Jan Coulton
as the consultant to the College for the bond campaign process.
Motion: To hire Jan Coulton
as the College’s consultant through the bond process.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: The question was asked with regard to
assigning a firm ceiling/projected amount with which the consultant should be
contracted for – as a way to control expenses in association with the bond
process. President Hamilton will provide
detailed information to the Board members with regard to the Consultant’s fees,
etc.
Amended Motion: The Board will engage Jan Coulton as a consultant during the bond process. More information with regard to the fees
associated with this engagement will be forthcoming to the Board members later
during the week of November 27, 2007.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: No further discussion was held.
Action: Unanimous approval.
4. Development of Facilities – Phase I
Because of the information gathered
from the Bond Survey, the President recommends that the Board review the space
previously designated within the architectural design as an auditorium/lecture
hall. This topic will go before the
subcommittee, the faculty, and the architect to determine what the space will
actually be used for.
The President and the Dean of
Administrative Services requested of the Board direction with regard to the
possibility of a Klamath County Branch Library located on KCC property in
conjunction with the construction of Phase I.
Motion: To allow the Klamath Community College
Administration to move forward in the discussion of including a branch library
in the Phase I construction of the College.
The next meeting will be held on December 11, 2007 between the County
Commissioners, the Director of the County Library, and the President and Dean
of Administrative Services for Klamath Community College. The cost for the construction of the branch
library will fall to Klamath County solely.
Motion
by: Jim Mieloszyk
Second
by: Steve Tippin
Discussion: No further discussion was held.
Action: Unanimous
D. Accountability
1. Performance Indicators (Reports to
Section VIII.D. VII.D) –
Corrected during the Board meeting to reflect the correct reporting area. No further discussion was held.
E. Financial
Stability
3. Insurance
Jim
Hoppe, Great Basin Insurance, was in attendance to provide an overview of the
property, casualty, and liability insurance coverage for the College
F. Other
Information/Action Items
1. OSBA Policy Review Contract.
President
Hamilton recommended that the College’s Board Policies undergo a comprehensive
review and update process. This review
will ensure that the College’s Policies are in line with legal and statutory
requirements.
Motion: To adopt and sign the proposed Agreement for
Services between The Oregon School Boards Association and Klamath Community
College.
Motion
by: Steve Tippin
Second
by: Jim Mieloszyk
Discussion: No further discussion held.
Action: Unanimous approval
2. OSBA
Presidential Search
As part of the Presidential Search
process, a screening committee is generally selected from community
sources. With this process in mind,
President Hamilton suggested that a Board subcommittee be appointed to oversee
this process and to work with the Presidential Search Consultant. This subcommittee, along with the Consultant,
will assist in determining how the interview process will be conducted. A brief discussion among the Board members
was held and as a result, three Board members were named to the subcommittee. This subcommittee will meet to discuss
details within the next two weeks following this Board meeting.
Jim
Mieloszyk
Andy
Frei
Glen
Keown
Dr. Carol Castle will float between
the two Board subcommittees filling in if a Board member is unable to attend a
meeting.
BOARD DISCUSSION AND PUBLIC PARTICIPATION
A. Board
Discussion
1. Board Comment
Steve Tippin
commented that the students were pleased with the Food Service now available on
campus.
Dr. Carol Castle remarked that the
disadvantaged and disability accommodations information was very much
appreciated. She commented that she also
appreciated seeing the diversity that is above the County numbers. This is very important and encouraged as the
College moves into dual credit projects.
B. Executive
Session (ORS 192.660(2))
An
Executive Session was not held.
C. Public
Participation
No
public participation.
FUTURE ISSUES
A.
Board
Member Training (January 12, 2008)
B.
Holiday
Gathering (December 1, 2008 @ The Ross Ragland Cultural Center)
NEXT MEETING
January 12, 2008 @ 8:30 a.m. – Board
Member Training
January 22, 2008 @ 6:30 p.m. – Regular
Board Meeting
ADJOURN
The meeting of the Board of Education
was adjourned at 8:36 p.m.
