KLAMATH
COMMUNITY COLLEGE
BOARD OF EDUCATION
7390
South Sixth Street - Klamath Falls, OR 97603
Dinner
Served at 6:00 p.m.
Regular
Meeting – February 26, 2008 at 6:30 p.m.
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MINUTES
SHOWCASE PROGRAM
Renée Ferguson, Dean for
Administrative Services, and Mike Griffith, Director of Facilities provided the
Board members with a brief history of the Klamath Community College facilities.
CALL TO ORDER
Board
Chair, Dr. Carol Castle, opened the Regular Board Meeting of the Klamath
Community College Board of Education at 6:50 p.m. on Tuesday, February 26,
2008. Roll call of members immediately followed the Pledge of Allegiance.
Members President: Dr. Carol Castle, Andy Frei, Jim Mieloszyk
(via telephone), Glen Keown, Scott Allen, Steve Tippin, and Susan Cantrell
Members Absent: Doug Stiles was out of town
Board Secretary: Dawn McLing confirmed that a quorum was
present.
Staff: Gerald Hamilton, President, Dean Jim Davies, Ed.D,
Dean Renée Ferguson, Karren Andrews, Director of Human Resources, Mike
Griffith, Director of Facilities
CONSENT AGENDA
Motion: To accept the Consent Agenda
as presented.
Motion by: Andy Frei
Second by: Steve Tippin
Discussion: Dr. Castle requested that further information be
provided to the Board with regard to curriculum improvements. Dr. Davies’
Board of Education Report, Item 6, states that 15 items were approved. The
Board would like to know specifically what those 15 items were. Dr. Davies
further explained that 11 of the curriculum adjustments had been proposed at
one time or another over the last six or seven years; however, nothing had been
done to date. These adjustments will broaden opportunities and options.
Action: Unanimous approval.
ADOPTION OF AGENDA
Motion: To accept the Agenda as
presented.
Motion by: Andy Frei
Second by: Glen Keown
Discussion: None
Action: Unanimous approval.
RECESS BOARD MEETING
The Chair recessed the regular Board meeting at 6:54 p.m. and
opened the Supplemental Budget Hearing pursuant to ORS 294.480.
FISCAL YEAR 2007-08 SUPLEMENTAL BUDGET
HEARING (ORS 294.480)
Overview of the Budget:
Due to circumstances beyond the Board and College
Administration’s control, it has been determined that it would be in the best
interest of the students to operate food services through the College. Because
of this situation, Dean Ferguson provided an overview of the Supplemental
Budget.
Funds are being moved from Contingency into a new fund, “Food
Services.” A budget has been established for personal services, material
services, and capital outlay. Also developed is a transfer from this budget
line item back into the General Fund of 10% of any Revenue generated from food
services. One correction was made to the documentation that was presented –
page two, “Comments: Supplemental Budget permits a $71,530 Transfers Out to
the Food Services Fund to start the fund. It also permits a Transfers In from
to the General Fund for a 10% revenue return.”
The purpose of this development is to begin operations for food
service through the College itself. The start date for this operation should
be sometime in mid March of 2008 – following the hire of someone to manage the
operation. Some equipment is needed to begin operation (spatulas, bowls,
etc.).
Public Hearing: Public testimony was
not taken. No community members present were present.
Close Public Hearing: The Hearing was
closed at 6:58 p.m.
RECONVENE BOARD MEETING
The Regular Board meeting was reconvened at 6:58 p.m.
Motion: To adopt the Supplemental Budget as presented,
receiving funds and making appropriations, according to Resolution No.
107-07-08.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: None
Action: Unanimous approval.
PRESIDENT=S REPORT
President Hamilton gave an overview of
the following:
President Hamilton congratulated the 2008 OCCA Scholars, Susan
Cantrell and Suzie Cummins. These students will travel to Salem on April 18 to
meet with the Governor. If there are any Board members interested in
attending, please let the President’s Office know and arrangements will be
made.
The Legislature concluded their special session. Community
Colleges were not highlighted during this session; however, Clatsop Community
College did receive some capital improvement money.
A list of speaking engagements for the President and assigned
Board members was presented. This list will be an ever-changing one as more
dates are added. Scott Allen requested a copy of this document be e-mailed to
him so that he can refer it to the PAC.
STATE REPORT
Steve Tippin explained that there was
no additional information to report.
REPORT ON TARGETED AREAS
Institutional Image
Karren Andrews, Director of Human
Resources, explained that she is planning an “Excellence in Service Training”
for all College staff. This training is scheduled for April 8, 2008 and Tom
Hottman from Sky lakes Medical Center will act as the facilitator.
Recruitment/Retention/Enrollment Stability
The newly hired Retention Coordinator
has been working diligently on contacting KCC students that are not currently
enrolled in classes (85 out of 197 Fall-07 students) to find out why they did
not enroll for Winter Term. Many students that are not enrolled for this term
will be returning during the Spring Term. This is a great tool to assist the
College in its effort to recover the lost enrollment numbers.
Accreditation/Assessment
Dr. Jim Davies reported on the Accreditation
Self Study Workshop that several KCC staff attended. A steering committee has
been developed to begin the Self Study on site activities. A kick off is
planned for March 6, 2008 and will include all staff and faculty.
Strategic Development of Programs
Nothing reported at this time.
Development of Facilities
Mike Griffith, Director of Facilities,
provided the Board members with renderings for possible Building #3 Lobby Improvements.
STRATEGIC GOAL INFORMATION AND ACTION
ITEMS
Quality Learning
Institutional Learning Outcomes
President Hamilton explained that the
purpose of the outcomes is to connect student learning with the Institution’s Strategic
Plan in a broad form. The document is a step toward determining what we, as a
learning institution, would like our students to accomplish and take with them
as they leave the College. This document is in draft form for the Board’s
review. A final document will be provided to the Board for approval in March.
Access
Chiloquin Pilot Location (Action Item
– Item continued from January 31, 2008)
Dr. Davies provided the Board members
with background information to support the idea of a possible Chiloquin Pilot
location. The concept, as outlined in the Board packet, would be for a
two-year pilot study with the appropriate business plan and arrangements made
to ensure quality education and student service. Details will be forthcoming
to the Board members; however, the members are asked to approve the concept in
principle. The concept approval would also allow a proposal to be forwarded to
NWCCU for their approval.
Motion: To allow the Executive Team
to develop a “pilot study” concept in principle.
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: None
Action: Unanimous approval
Financial Stability
Audit (Action Item – Item continued from
January 31, 2008)
Dean Ferguson reported that she has
met with all Board members, with the exception of Doug Stiles and Susan
Cantrell, to go over the highlights of the audit. She also reported that the
audit represents fairly the College’s financial situation. The internal
controls are very strong.
Motion: To accept the Comprehensive
Annual Financial Report for Fiscal Year 2006-07 as presented.
Motion by: Andy Frei
Second by: Jim Mieloszyk
Discussion: None
Action: Unanimous approval
Other Information/Action Items
Approval of President’s Contract
Because of the Special Board Meeting
of February 14, 2008, the Board unanimously agreed upon a tentative
Presidential Agreement for Gerald Hamilton. A permanent Contract was
development by Legal Council and each Board member was contacted by the Board Chair
to receive any comments or corrections to the Contract. No comments or
corrections were made to this document.
Motion: To accept the Presidential
Contract as presented by Legal Council
Motion by: Glen Keown
Second by: Scott Allen
Discussion: None
Action: Unanimous approval
BOARD DISCUSSION AND PUBLIC PARTICIPATION
Board Discussion
1. Board Comment
No comments were presented.
2. Bond Update (Verbal Report)
Scott Allen, Subcommittee for the
Board, gave a verbal update. Talking points are being developed for a letter
writing campaign. Talking points are also being requested by other Board
members for their use when speaking to constituents. A meeting is scheduled
for the PAC on Monday, March 3, 2008.
Executive Session (ORS 192.660(2))
No Executive Session was held.
Public Participation
No public participation was brought forward or
requested.
FUTURE ISSUES
A. Budget Discussion/Action (Salaries, Benefits,
Budget Committee Members, Tuition, Meeting Dates, Etc.)
B. OCCA Scholar – April 18, 2008
C. Visit by Commissioner Cam Preus, June 24, 2007
Board Meeting
NEXT MEETING
March 18, 2008 (NOTICE: This meeting
is to be held one week earlier due to Spring Break)
ADJOURN
The meeting was adjourned at 8:03 p.m.
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