KLAMATH
COMMUNITY COLLEGE
BOARD OF EDUCATION
7390
South Sixth Street - Klamath Falls, OR 97603
Dinner
Served at 6:00 p.m.
Regular
Meeting – March 18, 2008 at 6:30 p.m.
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MINUTES
SHOWCASE PROGRAM
Keith Duren, Department
Chair, Natural Resource Systems presented the Board with information regarding
the proposed OSU Bachelor’s Degree Program/Partnership.
CALL TO ORDER
Board Chair, Dr. Carol Castle, opened
the Board Meeting at 6:32 p.m. on Tuesday, March 18, 2008. Roll call of Board
members followed.
ROLL CALL
Members Present: Dr. Carol Castle,
Andy Frei, Jim Mieloszyk, Doug Stiles, Steve Tippin
Members Absent: Glen Keown, Scott
Allen, Susan Cantrell
Board Secretary: Dawn McLing
Staff: President Gerald Hamilton,
Dean Jim Davies, Dean Renée Ferguson, Director for Human Resources, Karren
Andrews
CONSENT AGENDA
Motion: To accept the Consent Agenda
as presented.
Motion by: Steve Tippin
Second by: Jim Mieloszyk
Discussion: None
Action: Unanimous approval
ADOPTION OF AGENDA
Motion: To accept the Agenda as
presented.
Motion by: Andy Frei
Second by: Steve Tippin
Discussion: Proposed changes to the
Agenda were brought forward by Dr. Carol Castle and Dawn McLing. Changes
Include: Add to Item VIII.F.1.,
Restructuring Leadership; Green Sheet, Item No., III.D.A. (A.1.c.) should
reflect an
attachment; Green Sheet, Item No.,
VIII.A.2., should reflect a change to paragraph 3, “Students as a whole will
develop
proficiency in the seven six
. . . .”
Action: Unanimous approval with the amendments
as listed above.
PRESIDENT=S REPORT
President Hamilton provided the Board
with a brief report. President Hamilton commented on the document handed to
the
Board members with regard to the Governor’s initiative of
40/40/20, “Moving the Education Enterprise Forward.” This topic will be
brought before the Board for a formal discussion at a later date.
With regard to the need for an agriculture lab for the
College, President Hamilton explained that the Executive Team is looking into
options to create the needed space as soon as possible. This proposal is an
effort to maximize the space that the College currently has and continues with
the forward planning for the College’s needed programs. At this time,
logistics have not been worked through; however, the possibility of converting
Room 308 into an Ag Lab is very real. Information with regard to construction
costs and budgeting will be brought to the Board members for their review,
discussion, and vote. The anticipated time for completion would be the summer
of 2008.
An initial contact has been made with Andrea Henderson, OCCA,
to begin planning for a proposed summer Board Retreat (sometime in July). The
Agenda will include goal setting for the Board and evaluations for both the
Board, as a whole, and the President.
President Hamilton shared an E-mail that he received from
President Dave Woodall of OIT. KCC will use this piece in media publications
focusing on partnerships between KCC, OIT, OSU, Concordia, the K-12
institutions, etc.
Dean Ferguson followed President Hamilton’s comments with an
update of KCC’s application to the Meyer Memorial Trust for $500,000. The
focus of this proposal is capital construction for the College. Meyer Memorial
will conduct a site visit on April 2, 2008 to confirm information provided
within the application.
An audit update was also given. Dean Ferguson explained that
the three-year contract with Gregor Professional Corporation has expired;
however, the Board agreed to “two subsequent, one-year renewal” possibilities
during the May, 2005 Board meeting. President Hamilton received verbal
information with regard to this renewal, along with a recommendation to continue
with Gregor Professional Corporation. The current quote for the upcoming year
is up by $4,000, which remains $10,000 cheaper than the lowest quote from other
entities.
The Insurance Agent of Record contract has also expired.
Following RFP requests, there was one responder – Great Basin Insurance
Agency. Dean Ferguson also recommended that this contract be renewed as well.
A similar scenario exists for this contract (as the one above); the Board
agreed to “a three-year term with an opportunity for a two-year renewal” during
the May, 2005 Board meeting.
STATE REPORT
Steve Tippin did not have any new information to report;
however, President Hamilton shared with the Board that Klamath Community
College is reported to be on the Governor’s list for future capital construction
monies. He will obtain more information with regard to this information and
report it to the Board.
REPORT ON TARGETED AREAS (Reported
Verbally by Administrative Staff, Unless Noted)
Institutional Image
·
The Marketing
Department is continuing to provide information to the community via media
avenues
·
A fence has been
added to the shop area of the campus
·
A customer service
training will be provided to the College staff on April 8, 2008
Recruitment/Retention/Enrollment Stability
- As of the date of this meeting, the College is at 95% of
last spring’s enrollment numbers
- Three sessions of testing will occur next week which
should increase the enrollment numbers
Accreditation/Assessment
i.
Accreditation Update
Dr. Davies provided a brief update of
where the College is with respect to Accreditation. Accreditation Self-Study
Teams were designated during a “Kick Off” day for staff and faculty. The Teams
will now break into individual groups to prepare for the upcoming Accreditation
visit. In addition, Dr. Sonya Christian, Lane Community College, will hold
training on April 23 to provide staff and faculty with key components
associated with the accreditation process. Also, the two required reports requested
by Northwest Commission on Colleges and Universities (NWCCU) will be complete
by the end of March.
Strategic Development of Programs
- The development and planning of programs is ongoing.
Development of Facilities
- The plans for the lobby remodel are nearing completion
STRATEGIC GOAL INFORMATION AND ACTION
ITEMS
A. Quality
Learning
2. Institutional
Learning Outcomes
The President, on
behalf of the Executive Team and Faculty, recommended that the Board of
Education members hold discussion, develop a clear understanding, make corrections
or adjustments, and reach approval of the Institutional Learning Outcomes
presented within the Board packet.
Motion: To approve
the Institutional Learning Outcomes as presented.
Motion by: Steve
Tippin
Second by: Jim
Mieloszyk
Discussion: None
Action: Unanimous
approval
E. Financial Stability
2. Budget Committee
Appointment
Motion: Per the recommendation of
Administration, the Board approves the reappointment of Jim Bellet to the
Budget Committee representing Zone 6 for Fiscal Years 2007-08 through 2009-10,
a three-year term.
Motion
by: Jim Mieloszyk
Second
by: Andy Frei
Discussion:
None
Action:
Unanimous approval
3. Tuition
Rates – (Information)
Dean Ferguson provided
the Board with historical information with regard to Oregon community college
tuition and fee rates. Currently, KCC has the third lowest tuition and fees.
A tuition and fee proposal will be presented to the Board members during the
April or May 2008 Board meeting.
4. Approval
of Compensation Comparison Institutions
As directed by the
Board of Education, and as required by the Board of Education Policy 515.0360 Classification
System, an annual review and update of the Employee Classification and
Salary Range Scheduled is completed to ensure the ongoing competitiveness and
accuracy of the institutions’ pay structure. During the April 24, 2007 Board
meeting, members agreed that the following seven (7) colleges would be used as
comparables:
ü Blue Mountain Community College
ü Clatsop Community College
ü Columbia Gorge Community College
ü Rogue Community College
ü Southwestern Oregon Community College
ü Treasure Valley Community College
ü Oregon Institute of Technology
Following a brief
discussion, the President and the Director of Human Resources requested that
the Board reaffirm the above-listed entities from which salary and benefit data
will be utilized to set the Klamath Community College employee Classification
and Salary Range schedule.
Motion: To
reaffirm the above-listed entities as comparables.
Motion by:
Steve Tippin
Second by:
Andy Frei
Discussion:
None
Action:
Unanimous approval
F. Other Information/Action Items
1. Restructuring of Leadership of
KCC
With Board consent, President Hamilton
proposed that the following positions be adjusted: Reinstate the position of Dean
for Student Services, revise the position of Dean for Learning Services,
and to eliminate the position of Director of Student Services.
President Hamilton explained that the proposed restructuring would benefit the
College, allowing concentration on the instruction arena – creating programs,
maintaining accreditation, program review, and assessment, etc. If the Board
agrees, the posting for the position would take place as soon as possible, with
implementation on July 1, 2008.
Support and consensus of the Board
members was unanimous.
BOARD DISCUSSION AND PUBLIC PARTICIPATION
A. Board Discussion
1. Board Comment
·
Jim Mieloszyk gave
a brief update of the KCC Foundation activities. A “Foundation Directors
Day”
is scheduled for Wednesday, June 18,
2008, from 9:00 AM to 3:00 PM. This conference will be held in the Commons
Building (Building #4) on the KCC Campus. He also suggested that the Marketing
Department place this in the newspaper.
The
theme chosen for this year’s conference is “Giving in Oregon” and as
part of the planned program, they will feature a keynote speech from a
representative of the Oregon Community Foundation who will speak to the group
about the important connection between funders and grant seekers.
Included,
as an added bonus, is a course on basic grant writing which will be hosted by
Klamath Community College. This course is scheduled to be held on June 17, 2008
from 8:00 AM to 5:00 PM, and will offer participants the basic elements and key
points of a successful grant proposal.
·
With regard to the
recent Breezy Ayers donation, Jim explained that South Valley Bank is currently
charging a monthly fee of $875.00 to maintain the property (pays for utilities
and upkeep). Discussion was held during the March Foundation Committee and the
decision to contact South Valley Bank with a proposal to lower this fee was
made. More information will be provided as it comes available.
·
The Annual Foundation
Golf Tournament is again scheduled for June 7th at Shield Crest Golf
Course. Anyone interested in participating can contact Mike Griffith or Brad
Rupp, both of whom are members of the KCC Foundation Committee. Steve Tippin
voiced his desire to sponsor a hole.
·
Steve Tippin
commented on Klamath County’s geothermal energy sources, questioning if KCC was
making an effort to build classes based on this energy source. KCC may drill
some test holes on the property in connection with the proposed building. The
cost to drill may be prohibitive. Dr. Davies commented that Keith Duren has
been researching the possibilities surrounding this topic, as well as solar
energy. Andy Frei also commented that Pacific Power is hosting a community
banquet on renewable energy on April 17, 2008 at the Creamery.
2. Bond Update (Verbal Report)
FUTURE ISSUES
A.
Budget
Discussion/Action (Salaries, Benefits, Budget Committee Members, Tuition,
Meeting Dates, Etc.)
B.
OCCA Scholar –
April 18, 2008
C.
Visit by
Commissioner Cam Preus, June 24, 2007 Board Meeting
D.
40/40/20 State
Initiative Discussion
ADJOURNMENT
The meeting was adjourned
by the Chair at 7:45 p.m.
NEXT MEETING
April 22, 2008
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