KLAMATH
COMMUNITY COLLEGE
BOARD OF EDUCATION
7390
South Sixth Street - Klamath Falls, OR 97603
Dinner
Served at 6:00 p.m.
Regular
Meeting – April 22, 2008 at 6:30 p.m.
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MINUTES
CALL TO ORDER
Board Chair, Dr. Carol Castle, opened
the Board Meeting at 6:30 p.m. on Tuesday, April 22, 2008. Roll call of Board
members followed.
ROLL CALL
Members Present: Dr. Carol Castle,
Andy Frei, Glen Keown, Scott Allen, Doug Stiles, Steve Tippin, and Susan
Cantrell
Members Absent: Jim Mieloszyk
Board Secretary: Dawn McLing
Staff: President Gerald Hamilton,
Dean Jim Davies, Director for Human Resources, Karren Andrews
CONSENT AGENDA
Motion: To accept the Consent Agenda
as presented.
Motion by: Steve Tippin
Second by: Scott Allen
Discussion: None
Action: Unanimous Approval
ADOPTION OF AGENDA
Motion: To accept the Agenda as
presented.
Motion by: Andy Frei
Second by: Doug Stiles
Discussion: None
Action: Unanimous Approval
PRESIDENT=S REPORT
Andrea Henderson, Executive Director of OCCA, was scheduled to
attend this Board meeting; however, due to circumstances beyond her control,
this visit will be rescheduled. President Hamilton gave a brief review of the
OCCA Scholars Award luncheon held on April 18 in Salem, Oregon. Susan
Cantrell, Student Board member, attended the event as an award recipient.
President Hamilton reported that Klamath Community College
will be working with the Klamath County School District to create an agreement
similar to that between the College and the Klamath Falls City School District
(Klamath Adult Learning Center). This agreement will assist to broaden Klamath
Community College’s services to outlying County areas.
STATE REPORT
Steve Tippin did not have a report; however, Andrea Henderson,
Executive Director of OCCA, and John Wykoff, will visit the College on April 30
at 11:00 a.m. Discussion will focus on messaging and strategies in preparation
for the 2009 legislative session. Colleges are being asked to put
together a legislative action team that will work to build relationships with
local legislators before session starts. Each college puts together their
team differently. At some colleges, it is just the president while other
colleges have a large team of board members, faculty, and students who work to
contact legislators locally before session starts. They bring information
for each team members, including messaging material, talking points, and how
to's on hosting campus events, candidate forums, and coffees.
REPORT ON TARGETED AREAS (Reported
Verbally by Administrative Staff, Unless Noted)
Institutional Image
- A copy of an Op Ed piece was distributed to the Board
members. This article highlights the partnership between KCC and OIT.
- Several articles have been placed in the newspaper,
Pioneer Press, and the Nickel.
- A Customer Service Workshop was held on campus for all
College faculty and staff.
Recruitment/Retention/Enrollment
Stability
- Enrollment is steadily improving showing an increase from
1,226.11 FTE for 2006-07, to 1,265.90 FTE for 2007-08 (this number will
also increase within the next few weeks as a result of dual credit
numbers).
- A retention report will be provided to the Board members
during the May 2008 Board meeting; however, the Retention Coordinator for
the College has made 189 interactions with lost students since April 15,
2008. President Hamilton feels that type of contact will significantly
assist the College in tracking students.
Accreditation/Assessment
- The Summary Response to the Three 2006 NWCCU
Recommendations from the October 26, 2006 Site Visit has been completed
and mailed to Northwest Commission on Colleges and Universities (NWCCU).
The College is currently organizing and preparing to report on the
comprehensive Self Study process for the next Site Visit in 2009.
- Training has been scheduled for College staff faculty has
been scheduled for April 23, 2008, which will focus on analysis of the
Self Study process.
- The annual update for Accreditation is also being
prepared.
STRATEGIC GOAL INFORMATION AND ACTION
ITEMS
C. Access
3. Meyer Memorial Trust Site Visit
Update
President Hamilton gave a brief
overview of the Meyer Memorial Trust Site Visit, which occurred in March 2007.
Trish Seiler assisted the College in writing for the proposed grant. This was
a positive visit and the College is waiting to hear with regard to the results
of this application.
4. Pilot Klamath Community College
Scholarship
President Hamilton requested that the
Board approve a proposed one-year Pilot Scholarship. This Scholarship promises
to make higher education available to District-wide high school students with a
3.5, or better, GPA. It would also increase the College’s pool of traditional
students who have demonstrated that they are high achievers. It is important
to note that because the College has been designated as an eligible institution
under Title III, it no longer is required to provide non-federal shared
matching funds for Federal Financial Aid. Therefore, there are sufficient
funds to cover this Scholarship.
Motion: To approve the one-year Pilot
Klamath Community College Scholarship (Klamath Scholars Program).
Motion by: Steve Tippin
Second by: Andy Frei
Discussion: Board members asked if
there would be a cap on the number of applicants for this Scholarship.
President Hamilton responded that this would only be a one-year pilot program
to see what interest is generated. After the one-year period, a review will be
completed and parameters set, if appropriate.
Action: Unanimous approval
E. Financial Stability
2. Budget Committee
Appointment – Carol McClure
Motion: To approve the appointment of
Carol McClure to the Zone 1 position for the Klamath Community College Budget
Committee.
Motion by: Andy Frei
Second by: Doug Stiles
Discussion: None
Action: Unanimous approval
3. Budget Committee
Appointment – Ray Holliday
Motion: To approve the appointment of
Ray Holliday to the Zone 2 position for the Klamath Community College Budget
Committee.
Motion by: Andy Frei
Second by: Steve Tippin
Discussion: None
Action: Unanimous approval
4. Klamath Community College
Public Contracting and Procurement Rules
The Contracting and Procurement Rules
for the College were made available for the Board member’s review. The members
will be asked to adopt these rules during the May 2008 Board meeting.
F. Other Information/Action Items
2. Food Services Report
As reported in the Board Packet, food
services have again been offered for the students, faculty, and staff as of
March 31, 2008.
3. Board Summer Retreat Discussion
Board members were asked to provide
dates of availability during the summer months to Dawn McLing. The purpose of
this Summer Retreat is for discussion on the development of strategic goals for
the Board, the Presidential evaluation, and the Board’s self-evaluation.
4. OSBA Legislative Policy
Committee Applicant
The Board reviewed the
application of Ms. Lori Theros for the position of the Oregon School Boards Association
Legislative Policy Committee, Region
4. Dr. Castle informed the Board that there was another individual who had applied
for the position; however, a copy of this application was not made available.
Board members declined to vote on this application as a result.
BOARD DISCUSSION AND PUBLIC PARTICIPATION
A. Board Discussion
1. Board Comment
2. Bond Update (Verbal Report)
B. Executive Session (ORS 192.660(2))
No Executive Session was called.
C. Public Participation
No public participation was requested.
FUTURE ISSUES
A.
Budget
Discussion/Action (Salaries, Benefits, Budget Committee Members, Meeting Dates,
Etc.)
B.
Proposed Tuition
and Fee Increase
C.
Budget Committee
Meeting, June 5, 2008
D.
Visit by
Commissioner Cam Preus, Date to be announced
E.
40/40/20 State
Initiative Discussion
F.
Establishment of
an Board Audit Subcommittee
ADJOURNMENT
The meeting was adjourned at 7:32 p.m.
NEXT MEETING
May 27, 2008
Calendar for
Reporting on
Performance
IndicatorsPerformance Indicators
A. Quality
Learning
A.1.a. College
Assessment of Academic Proficiency (CAAP) Annually (09/08)
A.1.b. Certifications
(As applicable) Annually (09/08)
A.1.c. Transfer
Success Annually
(02/09)
A.1.d. GED/ESL Annually
(09/08)
A.1.e. Employer/Student
Surveys
A.1.e.i. Employer
Follow-Up Annually (01/09)
A.1.e.ii. Graduate
Follow-Up Annually (01/09)
A.1.e.iii. Student
Opinion Annually
(01/09)
B. Outreach
B.1.a. Marketing/Image
Improvement Monthly
B.1.b. Workforce/Economic
Development Bi-Annual (10/08 & 02/09)
B.1.c. Location Three
Times Annually (09/08, 01/09, 03/09 or
04/09)
B.1.d. Academic
Partnerships Quarterly (05/08,
8/08, 11/08, 02/09,)
B.1.e. Non-Academic
Partnerships Annually (05/08)
B.1.f. Foundation Semi-Annually
(09/08, 01/09)
C. Access
C.1.a. Retention Monthly
C.1.b. Enrollment/Recruitment Monthly
C.1.c. Success Annually
(10/08)
C.1.d. Disability
Accommodations Annually (11/08)
C.1.e. Disadvantaged
Annually (11/08)
D. Accountability
D.1.a. Productivity
Report Three Times
Annually (09/08, 01/09, 04/09)
D.1.b. Program
Review Annually
(11/08)
D.1.c Accreditation
Update Monthly
D.1.d. Facilities
Development Monthly
D.1.d.i. Development
Plan Annually (04/09)
D.1.d.ii. Master
Plan Updated Every 2
Years (Next Report 06/09)
E. Financial
Stability
E.1.a. Cost Per FTE Annually
(01/09 or, when available)
E.1.b. Audit Annually
(01/09)
E.1.c. Financial
Forecast Three Times
Annually or, As Needed (08 or 09/08,
01/09,
04/09)
Performance
Indicators as Approved by Board of Education
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