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It is the responsibility of the student to ensure that payment is made by the required date, regardless
of the financial source. Please see Payment Responsibilities on the following page.
KCC accepts most traditional forms of payment including cash [U.S. Dollars only], checks, money orders,
and Mastercard or VISA.
Students name and Account ID must be clearly identified on all payments. This information will assist
the college in properly crediting payments.
Third party payment arrangements are made as a courtesy of the Business Office. Third-party payment
authorizations may be available through agencies or companies, financial aid, scholarships and veterans’
educational benefits. To avoid a late fee, third party authorizations must be on file by the add/drop
deadline.
Failure to make timely payments or make satisfactory payment arrangements by the due date may result in
late fees and/or administrative withdrawal from classes. Prior term unpaid balances must be paid in full
before registering for another term. Other College services such as grades, transcripts, diplomas,
registration privileges, or any combination thereof may be withheld if students do not make satisfactory
arrangements to meet financial obligation to the College. KCC and OIT provide concurrent notification to
one another of student holds.
Installment Plan
Two installment plans are available at the Cashier’s desk for students, depending on the account balance.
If the account balance is $275-$549, an arrangement for two equal payments is available. If the account
balance is $550 or more, three equal payments are available. Installment agreements must be entered into by
the add/drop deadline. Students who fail to meet the terms of the agreement will be assessed late fees and
may be withdrawn from the class[es]. Balances must be paid in full prior to registering for another term.
Refunds
An Add/Drop form must be completed by the student and processed by Student Services in order for the Business
Office to process refunds. No refunds will be provided for withdrawals or drops made after the Drop Deadlines
[see below]. Credit balances resulting from payments made by third party sponsors, financial aid or scholarships
will be returned to the originator.
If the college cancels a class, enrollees are entitled to a full refund of tuition and applicable fees for that
class. Students dropping a class will be issued a refund based upon the following criteria:
| CLASS LENGTH | DROP DEADLINE | REFUND AMOUNT |
| 8-12 weeks | By the 1st Friday of the term | 100% |
| 2-7 weeks | By end of first day of classes | 100% |
| Less than 2 weeks | Prior to first class meeting | 100% |
Gift Certificates
An individual or business may purchase a gift certificate to be used toward credit or non-credit class tuition,
and/or fees associated with class attendance. The certificate may be issued in any dollar amount, but it must be
used within one year from the date of purchase. Please contact the Business Office at 541-882-3521 for further
information regarding certificate purchases and redemptions.
Payment Responsibility
Students who have applied for financial aid and have returned a signed award letter or have obtained
written payment confirmation from a third party who have documentation on file in the Business Office,
may register for classes without making payment by the first day of class. It is the responsibility of
the student to ensure that written agency authorization is received by the College. Please be aware that
students are legally responsible for payment should third party payment or other aid payments not be
received by the College for any reason. It is important that students keep track of any balances not
covered by financial aid or third party payments and pay them in a timely manner. If these uncovered
balances are not paid by the due date, late fees will be applied and administrative withdrawal from class[es]
may occur. If students are receiving financial assistance from sources outside of the College, they must work
closely with those sources to meet KCC’s registration deadlines.
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