Emergency Response Management Plan

Plan purpose

The emergency response outlined in this plan is designed to protect lives and property through the effective use of College and community resources. It is set into motion whenever an emergency affecting the College reaches proportions that cannot be handled by routine measures. These may be emergencies that happen on or off campus. 
 
This plan will provide guidance to College personnel and local authorities for the management and coordination of activities relating to any natural or otherwise unplanned emergency event. The procedures are intended to be flexible enough to accommodate contingencies of all types and magnitudes. These events include, but are not limited to earthquake, fire, flood, hazardous materials incident, explosion, active shooter, etc.
 
This plan is intended to enable Klamath Community College in meeting its responsibilities regarding any event that may affect the College or surrounding community. 

Plan scope

This plan is designed to define the roles and responsibilities of Klamath Community College staff in response to emergency situations. It also describes the role of local and state authorities in relation to incident response. The plan also provides guidelines for first responders and other emergency service personnel. Coordination with local, state and federal agencies, volunteer organizations, local business and industry, and other area facilities is also addressed. It is important to note that KCC’s incident command coordination will only be established when it is safe to do so and under generally accepted incident management guidelines. The command functions of actual emergency operations during active incidents will normally be exercised by designated first responders. 

Disclaimers

Klamath Community College, while complying with the provisions of this plan, shall not be held liable for death, injury, or loss of property except in the cases of willful misconduct, gross negligence, or bad faith.

Responsibility and control

The Emergency Response Management Plan (ERMP) is under the executive control of the president of the College, and under the operational direction of the executive director of human resources. When an emergency situation is declared by the College president or designee, the incident commander will activate the Emergency Response Management Plan. The incident commander will retain control of the situation until relieved by a higher-ranking incident commander or by local emergency services personnel. Pursuant to federal Emergency Management Administration standards, local fire and emergency management response personnel will be expected to assume Incident Command responsibilities when necessary.
 
College personnel and equipment will be utilized to provide priority protection for:
 
  1. Life safety
  2. Preservation of property
  3. Restoration of academic program(s)
 
The Emergency Response Management team, under the direction of the Incident Commander, will determine the manner in which College personnel and equipment are be utilized. 
 
The President will coordinate with Incident Command to determine when it will be appropriate to deactivate the plan.
 
This ERMP recognizes that the comprehensive management of an emergency on campus involves two related, but equally important, goals:
  1. Response to the incident in order to provide the protection of life and property.
  2. The goal of restoring and/or continuing the normal operations of the campus community.
 
Recent emergency incidents around the country, as well as emerging best practice, recognize that each of these goals takes an extraordinary amount of command and control as well as focus. This ERMP recognizes that by preserving the ability of the president and executive Cabinet to engage in the necessary activities of the restoration and sustainability of normal College operations, engagement with community leaders and the press regarding the sustainability of College operations, and maintaining a sense of order during a crisis. While the President does maintain authority over the crisis response elements of the ERMP, the ERMP recognizes the separate goal of life and property protection as requiring equal attention. Therefore, the Incident Command System includes a separate incident commander who coordinates the response on the ground. The incident commander is required to be in frequent contact with the president throughout the emergency response, taking guidance and direction from the president. The incident commander will also notify the president when the campus recovery activities have ended.

Limitations

Klamath Community College does not have the equipment or resources available to respond to all emergency situations. The College relies on the cooperation of local and state agencies and resources to assist with situations beyond the capabilities of College personnel.

Assumptions

Success of this Emergency Response Management Plan is dependent on a realistic approach to the problems likely to be encountered and on the personnel available during an emergency operation. To account for this reality the development and implementation of this plan assume the following:
 
  1. Events in an emergency are not predictable; therefore, support and operational plans may be modified to meet the requirements of the situation.
  2. Disasters may affect the entire campus, city or surrounding area; therefore city, county, and federal emergency services may not be available.
  3. A major emergency will be declared if information indicates that such a condition is developing or is probable.
 
There is a large probability that an emergency will take place before or after regular College hours when the organizational setup of many departments is out of the ordinary. While the structure of this plan remains the same, its implementation may vary depending on available resources. Until proper officials can be notified, the individuals with the most training and rank within the Incident Command structure will be responsible for implementing the plan. These individuals are expected to follow the guidelines of this plan, while simultaneously making an effort to notify College officials of the situation.
 
+ Emergency Evacuation, Lockdown, and Shelter-in-Place Procedures
+ Signals
Each building on the campus has an alarm system. When an alarm sounds, all persons hearing the alarm must evacuate to the designated assembly areas, which are 200 feet away from any building. If an active shooter is present, DO NOT evacuate for a fire alarm unless instructed to do so by Incident Command, law enforcement, or emergency responders OR if fire or smoke is visible. Initiating a fire alarm may be a ploy to get people outside their secured areas.
+ Emergency evacuation procedures
Emergency evacuation occurs when it is necessary to prevent harm by remaining in a building. Campus emergency notifications will be delivered via text and email. Designated assembly areas can be identified by a placard with the letter B, C, or D mounted on a light pole approximately 25 feet above the ground. A map of KCC’s designated assembly areas and evacuation routes can be found on a wall-mounted placard in each building, in this plan in Appendix C or on the KCC Campus Safety webpage at www.klamathcc.edu/Safe-Campus/Campus-Safety-Office.
 
The evacuation alarm is automatically activated by a smoke detector or fire, or it can be activated by manually activating an alarm station. The evacuation alarm system may be activated by staff in the event of fire, smoke, or hazardous materials spill. Evacuation can also be initiated when an evacuation announcement is made by the College Incident Command Team or a law enforcement agency, or when an emergency situation warrants evacuation for safety and/or security.
 
When an evacuation is necessary, building occupants should exit immediately to a designated assembly area at least 200 feet away from the affected building. Keep walkways and roadways clear for emergency vehicles. Remain in the assembly area until you hear the “all clear” announcement from a fire or police responder, Facilities staff, Campus Safety, or president’s Cabinet member.
 
If an evacuation is necessary, Campus Safety and Facilities need to:
  • Provide security patrol, traffic control, and crowd control as needed. Volunteers may also assist with traffic and campus safety. Everyone will wear orange vests as identification.
  • A Facilities staff member will be posted outside the evacuated building to prevent anyone, except law enforcement and emergency personnel, from entering the building.
  • Check areas inside the building to ensure the building has been vacated.

Staff and faculty

  • Give directions using a calm voice.
  • Give directions to a designated assembly area. The designated assembly area for each building can be found in each building on a wall-mounted placard and on the KCC Campus Safety webpage: www.klamathcc.edu/Safe-Campus/Campus-Safety-Office.
  • Do not use elevators.
  • Assist persons with disabilities.
  • Ensure the building, including adjacent restrooms and common areas, is clear before personally evacuating.
  • Close doors but do not lock them.
  • Gather at the designated assembly area and await instructions. Account for faculty, staff, and students in writing.

Upon hearing the alarm or announcement to evacuate

  • Remain calm and quickly gather personal possessions.
  • Exit the classroom or other indoor area and close door once everyone is out of the room.
  • Follow the evacuation route and exit the building immediately through the nearest safe exit.
  • Report to the building-specific designated assembly area and await instructions.
  • Walk, do not run. Use handrails in stairwells and stay to the right.
  • Do not use elevators.
  • Watch for falling debris or other hazards.
  • While at the designated assembly area, keep roadways, fire lanes, and fire hydrants clear for emergency vehicles and responders. Watch out for moving vehicles, including vehicles attempting to leave campus.
  • Report missing people, or those left behind, to emergency responders.
  • Remain at the designated assembly area and do not re-enter buildings until the Incident Commander gives the “all clear.”

Persons unable to leave the building due to a physical disability or because they are in a wheelchair

  • Individuals at ground-floor locations may be able to evacuate without assistance. Otherwise:
    • Use a phone to call 911 or Campus Safety (541-880-2314) and give your room number.
    • If necessary and possible, signal out the window to emergency responders.
    • If necessary and possible, go to or have someone take you to the nearest stairwell and await assistance from emergency responders.
    • Other persons exiting the building must inform Campus Safety or emergency personnel of the person in the wheelchair and its location.
    • Only in situations of extreme danger should untrained people attempt to carry a person in a wheelchair. If emergency personnel have not arrived, and it becomes unsafe to remain, the person(s) left with the individual will have to attempt removal.

To assist visually impaired persons

  • Announce the type of emergency.
  • Offer your arm for guidance. Do not grab the person’s arm or hand.
  • Tell the person where you are going and describe obstacles you encounter.
  • When you reach safety, ask if further help is needed.

To alert people with hearing limitations

  • Gain the person’s attention visually.
  • Look at them when speaking and indicate directions with facial expression and gestures.
  • Write a note to describe the emergency and provide evacuation instructions.
  • Check to be sure instructions are understood and, if needed, assist the person in evacuating the building.
+ Shelter-in-place
Shelter-in-place is an emergency response in which students, staff, and faculty will be instructed to seek shelter inside a building due to extreme weather outdoors or some other external risk. Shelter-in-place consists of selecting a small interior room with no or few windows, taking refuge there, and closing all doors and windows and remaining inside the building until the “all clear” is given. In a shelter-in-place event, the building acts as a barrier between its occupants and the danger outside. The ventilation system may be shut down to avoid the potential spread of airborne hazardous material. No persons shall be allowed to enter the affected area until the “all clear” is given.
 
In the event of a hazardous materials incident, it is likely that all persons on campus will be directed to shelter-in-place, rather than to evacuate. The Incident Commander or designee will make this decision.

Weather-related shelter-in-place recommendation

  • Go inside as quickly as possible.
  • In the event of a tornado warning, avoid seeking refuge in buildings with large roof spans. Occupants of such structures should move into adjacent or nearby offices. See tornado guidelines.
  • Move to an interior room on the lowest floor possible of the building. Because of possible electrical failures, use the stairs, not the elevator.
  • Or, move to an interior stairwell or a hallway not directly connected to the outside.
  • Close all windows if you are in a room with windows. Contrary to a common myth that open windows will equalize pressure and minimize damage, an open window will allow wind to enter the building, leading to over-pressurization of the structure and causing more damage.
  • Close window coverings (e.g., blinds, drapes or shades) if present to protect from potential flying glass.
  • Close doors and stay in the center of the room away from doors and windows.
  • If possible record everyone present in the room.
  • Use the phone only for emergencies.
  • Stay in place and only come out when you are told that it is safe by fire or police responder, Facilities staff, Campus Safety or a President’s Cabinet member.

Hazardous material incident shelter-in-place recommendations

  • If you are outside, move inside a building to a secure room.
  • Close and lock all windows (to provide a tighter seal) or move to a room with no windows. Rooms with little or no ventilation are preferred.
  • Close all doors.
  • Stay low and away from windows in high winds.
  • The heating, ventilation, and air conditioning (HVAC) system may be shut down.
  • No persons will be allowed to enter the affected area until the “all clear” is given.
+ Lockdown
Lockdown is an emergency response measure in which individuals on campus receive instructions to immediately enter or remain inside a structure in an effort to protect themselves from an imminent threat of violence or personal harm.
 
The decision to initiate lockdown will be made by Incident Command or law enforcement. Notifications to initiate a lockdown will be announced by Incident Command or law enforcement. Notifications for a lockdown can be announced via email, e2Campus phone notifications, TVs, and the KCC website.
 
In the event of a lockdown, the Incident Commander will instruct the Campus Safety Coordinator or a designee to lock building entrances via electronic locks that can be engaged by computer. Once the buildings are locked, individuals can exit the buildings, but not enter.
 
A lockdown may involve a single building or the entire campus and is used when it is more dangerous to evacuate or move to a shelter-in-place location.
 
A threat of violence may include, but is not limited to
  • Active shooter
  • Hostage situation
  • Riot
  • Significant criminal or law enforcement activity near campus
  • National disasters

Evacuees who are unable to leave campus are advised to remain in place until a fire or police responder, Facilities staff, Campus Safety or a President’s Cabinet member gives the “all clear.”
The objective of a lockdown is to remove personnel and students from exposure to possible violence. When an announcement is made to initiate lockdown procedures, follow these steps:
 
  • Immediately cease all activity.
  • You may leave the campus if you believe it safe to do so.
  • If outdoors, go into the nearest building and/or proceed to an area that can be secured. If you are outside a building and find that the door is locked, move to another building.
  • Enter the nearest classroom, office, or secure space with locking capabilities.
  • If you are outside a secured area and unable to enter, go into the nearest restroom, enter a stall, lock the door and stand on the toilet seat so you are concealed.
  • Close and lock windows of classrooms and offices and close window coverings (e.g., blinds, drapes, shades) or cover with available material to block the view from the outside.
  • Stay away from doors and windows.
  • Conceal yourself as much as possible. Sit on the floor or crouch under or behind desks and bookshelves to avoid indicating anyone is present.
  • Turn off all lights, projectors, computer monitors, and other devices that might indicate the room is occupied.
 
Once a space is secure:
 
  • Remain calm and BE QUIET.
  • Stay low and away from the windows and doors. DO NOT respond to anyone at the door.
  • Turn off sources of noise: cell phones, radios, TVs, etc. Use cell phones only to contact emergency personnel regarding the location or conduct of the intruder or if the status of the emergency changes. Use text messaging only to communicate.
  • DO NOT evacuate for a fire alarm unless instructed to do so by Incident Command, law enforcement, or emergency responders OR if fire or smoke is visible. Initiating a fire alarm may be a ploy to get people outside their secured areas.
  • Someone in a secure area who feels compelled to leave may do so unless unsealing the secure area exposes other persons to risk.
  • Remain indoors and under lockdown until a fire or police responder, Facilities staff, Campus Safety or a President’s Cabinet member gives the “all clear.”
+ Roles and responsibilities
  1. The Incident Commander shall make the decision to evacuate.
  2. If it is necessary to evacuate only a designated area, the Incident Commander or a designee shall also make that decision.
  3. Evacuation in each building will be coordinated by faculty and staff located in that building. It is the responsibility of each staff member (faculty, classified, and exempt) to cooperate with the evacuation order and to ensure students and staff vacate to a designated assembly area.
  4. Instructors are responsible for checking their classroom or lab to ensure complete evacuation.
  5. DO NOT BLOCK ROADWAYS!
  6. The Emergency Response Management Team will have radios for campus-wide communication. The Safety Officer will provide updates to the assembled evacuees through this radio system and will serve as communications liaison between the Emergency Response Management Team and the Incident Commander.
  7. Instructions will be given by the fire department or by Facilities staff if further evacuation is necessary.
  8. The Incident Commander shall announce an “all clear” when warranted. Evacuees are required to remain outside until the Facilities staff or an authorized member of the Emergency Response Management Team gives the “all clear.”
  9. In order to keep traffic lanes clear and open for emergency response vehicles and outside support, no individual shall be allowed to move any vehicle from any parking area until the “all clear” signal has been given.
  10. Staff and faculty shall be responsible for ensuring that their buildings, including adjacent restrooms and common areas, are clear before they personally evacuate.
  11. Emergency Response Management Team members will carry portable radios to the designated assembly area and report the evacuation status to the Operations Chief, who shall relay the information to the Incident Commander.
  12. The College may provide temporary shelter, depending on the nature of the emergency.
+ Emergency Procedures for Specific Emergency Events

This next section provides guidance to College personnel and local authorities for the management and coordination of activities relating to any natural or otherwise unplanned emergency event. The procedures are intended to be flexible enough to accommodate incidents of all types and magnitudes. These events shall include, but not be limited to, earthquakes, fires, floods, hazardous materials incidents, transportation mishaps, explosions, active shooter on campus, etc. It should be noted that each emergency will be different; therefore, each response will be dictated by the unique circumstances.

+ Active shooter
An active shooter emergency involves one or more persons with a firearm engaged in a random or systematic shooting spree. Once an active shooter event begins, people in the vicinity of the active shooter will need to take actions to protect themselves. A lockdown will likely be issued.
 
In an active shooter situation, choose the best action based on how close you are to the shooter. These actions can be summarized as one of the following: Run, Hide, Fight.
 
A Run, Hide, Fight instructional video can be found on YouTube: www.youtube.com/watch?v=5VcSwejU2D0.
 
Run, Hide, Fight are guidelines only. What you do will depend on the actual circumstances and what your judgment tells you to do based on what you see and hear.
 
If you are outside and you hear shots elsewhere, you can:
  • Leave the area, or the campus, traveling away from the gunfire.
  • Enter the nearest building and take shelter in the nearest classroom, office or other area that can be secured. Once inside, follow procedures for lockdown.
  • Call 911 as soon as it is safe to do so to report the location of the shooting and any other information requested by the 911 operator.
 
If you are inside a building when shots occur elsewhere and you can safely evacuate the building you can:
  • Remain inside and follow procedures for lockdown.
  • Leave the area and/or campus, traveling away from the gunfire.
  • Move away as quickly as possible.
  • Call 911 as soon as it is safe to do so to report the location of the shooting and any other information requested by the 911 operator.
 
If you are unable to evacuate the building:
  • Take shelter in the nearest classroom, office, or other area that can be secured.
  • Lock the door and barricade it with anything you have available (desks, chairs, bookcases, etc.).
  • Silence your cell phone and other devices.
  • Turn off any sources of noise (i.e., radio, televisions).
  • Hide behind large items (i.e., cabinets, desks).
  • Remain calm and BE QUIET.
  • If the shooter attempts to break down the door or get past the barricade:
  • Try to escape through a window or another door and run away as fast as you can.
  • If escape is not possible, plan to survive. Obtain anything that will serve as a weapon and be prepared to attack if the shooter enters the room.
 
If the shooter gains access to your room:
  • Try to escape through a window, another door, or past the shooter if his/her attention is directed elsewhere. Run away as fast as you can.
  • Use all available weapons to attack and disarm the shooter.
  • Throw anything available at the shooter, aiming at the face to distract his/her aim.
  • Attack in a group.
  • "Fight dirty" to survive bite, kick, gouge eyes, etc.
 
If you have incapacitated the shooter:
  • Call 911 and advise law enforcement personnel that the shooter is down.
  • Provide your location and stay on the telephone, if possible.
  • Secure the shooter (use belts, body weight, etc.).
  • Move any weapons away from the shooter, but DO NOT HOLD A WEAPON. At this point, law enforcement personnel are likely unable to distinguish you from a shooter.
  • DO NOT RUN from the room. Help will be there very soon, and you do not want to have law enforcement personnel think you are a shooter trying to escape.
  • RAISE YOUR HANDS and DROP TO YOUR KNEES. Do not appear threatening to responding law enforcement officers.
  • Provide first aid to others in the room, as needed.
 
The objectives of responding law enforcement personnel are:
  • To immediately engage or contain the active shooter to stop life-threatening behavior.
  • Identify threats such as improvised explosive devices.
  • Identify victims to facilitate medical care, interviews, and counseling.
  •  
 
Law enforcement officers responding to an active shooter are trained to proceed immediately to the area in which shots were last heard in order to stop the shooting as quickly as possible. The first responding officers may be in teams. They may be dressed in civilian clothing or normal patrol uniforms, or they may be wearing external ballistic vests and SWAT team gear. They may be armed with guns or other weapons. Be prepared for a dynamic entry. The police will enter areas with weapons drawn and at the ready in order to be prepared to shoot if a threat is present. Regardless of how the police appear or sound, do not be afraid of them. Do exactly as officers instruct.
 
+ Hostage situation
A hostage situation involves a person(s) taken by force to secure the taker’s demands. If you hear or see a hostage situation on the KCC campus, remove yourself from danger and call 911. If you are captured by the hostage taker, follow these guidelines:
 
  • If you are not going to attempt to escape or fight back, do not look the intruder in the eyes. Obey all commands. Do not speak unless spoken to and then only when necessary. The captor may be in an agitated state; do not talk down to or speak to him/her in a manner that might cause further upset. Avoid appearing hostile.
  • Remain calm and be patient.
  • Follow the hostage taker’s instructions.
  • Be respectful to the hostage -taker and attempt to establish rapport with him/her. Ask permission. Be cooperative and non-argumentative.
  • Do not try to be a “hero” and self-rescue or rescue other hostages unless there is no other option.
  • Be prepared to speak with the police on the phone if directed by the captor or if the opportunity presents itself.
  • Be alert and observant. Take note of the number of hostages and the description of the hostage taker(s), including gender, race, clothing, and facial features.
  • If you escape or hostages are freed, do not disperse or leave the campus. If law enforcement is on the scene, a command post will be set up for you to report to immediately. Otherwise, report directly to the nearest campus official at the scene.
  • Stay out of the way if a rescue attempt is made.
  • If the hostage taker proceeds to shoot the hostages or threatens to do so, look for an opportunity to escape, if possible, or to attack, if necessary.
+ Earthquake
Earthquakes strike quickly and without warning. Reacting promptly and safely reduces your chances of being injured.  Additional earthquakes, called aftershocks, may follow the initial earthquake; most are smaller than the initial earthquake, but larger magnitude aftershocks can also occur. Federal, state, and local emergency management experts and other official preparedness organizations all agree that Drop, Cover, and Hold On is the appropriate action to reduce injury and death during earthquakes. Earthquakes occur without any warning and may be so violent that you cannot run or crawl. You should Drop, Cover, and Hold On immediately.
 
If an earthquake strikes:
  • DROP where you are, onto your hands and knees. This position protects you from being knocked down and also allows you to stay low and crawl to shelter if nearby.
  • COVER your head and neck with one arm and hand.
    • If a sturdy table or desk is nearby, crawl underneath it for shelter.
    • If no shelter is nearby, crawl next to an interior wall (away from windows).
    • Stay on your knees; bend over to protect vital organs.
  • HOLD ON until the shaking stops.
    • Under shelter: Hold on to the shelter with one hand. Be ready to move with your shelter if it shifts.
    • No shelter: Hold on to your head and neck with both arms and hands.
  • Stay away from glass, windows, outside doors and walls, and anything that can fall, such as light fixtures or furniture.
  • Stay where you are until the shaking stops. Do not exit the building or step into a doorway that does not provide protection from falling or flying objects.
  • If you are outdoors when the shaking starts, move away from buildings, streetlights, and utility wires. Once in the open, Drop, Cover, and Hold On. Stay there until the shaking stops.
  • If outdoors, move into the open, away from buildings, streetlights, parking lot lights and utility wires. Look for a safe area outside of the facility away from exterior walls and windows. Do not block entrances or exits in case emergency vehicles need to respond.
  • If you are in a moving vehicle, stop as quickly and safely as possible and stay in the vehicle. Avoid stopping near or under trees and utility wires. Proceed cautiously once the earthquake has stopped. Do not attempt to drive over or near downed power lines.
  • Do not leave campus until you have notified the Emergency Response Management Team of your status so we can account for KCC personnel.          
  • No one is permitted to re-enter a building until the Director of Facilities, Maintenance Technician, or President’s Cabinet member has inspected the structural soundness, electrical wiring, natural gas, water distribution, or heating and cooling systems.
+ Severe weather
Severe weather can happen anytime and can include hazardous conditions produced by thunderstorms, damaging winds, tornadoes, large hail, flooding and flash flooding, and winter storms associated with freezing rain, sleet, snow and strong winds. Closure or delayed opening due to severe weather or other environmental conditions is a decision based on concerns for the safety of employees, students, and visitors.
 
Three types of weather-related closures exist:
  1. College closure: Classes and student activities are canceled. All College offices are closed, and employees are not expected to report for work.
  2. Classes canceled: Classes and student activities are canceled. College offices are open, and employees are expected to report for work as usual.
  3. Delayed opening: Opening campus will be delayed to a specified time based on weather reports.
 
When an authorized College closure is enacted, employees will be paid for the time off from scheduled work due to the closure. In cases where an authorized closure is not enacted, employees, who, due to hazardous weather conditions, are unable to report for work, will not be paid for the time off but may request to utilize unused vacation or personal leave for the time off.
 
In consultation with the Vice President of Administrative Services, Director of Facilities, local school districts, and government agencies, the President will be responsible for decisions to close the campus, cancel classes or delay opening. In the absence of the President, the line of responsibility for making a decision is the Vice President of Administrative Services, and then any other available vice president. Generally, the decision to close the College, cancel classes or delay opening will be made prior to 6 a.m. However, weather conditions may cause the decision to be made at a later time.
 
Closure, cancellation, or delay will be communicated via text and email through KCC’s campus notification e2Campus system. Local radio and television stations will be contacted and will broadcast that the College is closed, that the College has canceled classes, or that the College has a delayed opening.

Snowstorm and extreme cold

A winter storm occurs when there is significant precipitation and the temperature is low enough that precipitation forms as sleet or snow, or when rain turns to ice. A winter storm can range from freezing rain and ice, to moderate snowfall over a few hours, to a blizzard that lasts for several days. Many winter storms are accompanied by dangerously low temperatures.

Winter storms can cause power outages that last for days. They can make roads and walkways extremely dangerous or impassable and close or limit critical community services such as public transportation, child care, health programs and schools. Injuries and deaths may occur from exposure, dangerous road conditions, and carbon monoxide poisoning and other conditions.
 
 
During snowstorms and extreme cold:
  • Drive only if it is absolutely necessary. If you must drive, travel during daylight hours. Don’t travel alone. Keep others informed of your schedule and your route and stay on main roads and avoid back road shortcuts.
  • Walk carefully on snowy, icy, walkways.
  • Keep dry.
  • Wear several layers of loose-fitting, lightweight, warm clothing, rather than one layer of heavy clothing. The outer garments should be tightly woven and water repellent.
  • Wear mittens, which are warmer than gloves.
  • Wear a hat and cover your mouth with a scarf to reduce heat loss.
  • If you detect symptoms of frostbite, seek medical care. Symptoms include white or grayish-yellow skin, skin that feels unusually firm or waxy, and numbness.
  • If you detect symptoms of hypothermia, seek medical care. Symptoms in adults include shivering, exhaustion, confusion, fumbling hands, memory loss, slurred speech and/or drowsiness. Symptoms in infants include bright red skin, cold skin, and very low energy. If a person’s temperature is below 95 degree Fahrenheit, the situation is an emergency get medical attention immediately.

Flood

 
Flooding is a temporary overflowing of water onto land that is normally dry. Flooding may happen with only a few inches of water, or it may cover a vehicle or building. Flooding can occur slowly over many days or happen very quickly with little or no warning.
 
When flooding occurs
  • Evacuate any low-lying area that may be subject to flooding.
  • Turn Around, Don’t Drown! ®
  • Avoid walking or driving through floodwaters.
  • Just 6 inches of moving water can knock you down, and one foot of moving water can sweep your vehicle away.
  • If there is a chance for flash flooding, immediately move to higher ground.
  • Use vehicle headlights for increased visibility when driving in heavy rain.
  • If floodwaters rise around your car but the water is not moving, abandon the car and move to higher ground. Do not leave the car and enter moving water.
  • When safe to do so, report any oil, chemical, or hazardous material suspected of mixing with floodwaters to Campus Safety.

Tornado

A tornado is a violently rotating column of air that extends from a thunderstorm to the ground and is often — although not always — visible as a funnel cloud. Lightning and hail are common in thunderstorms that produce tornadoes. Tornadoes cause extensive damage to structures and disrupt transportation, power, water, gas, communications, and other services in its direct path and in neighboring areas. Related thunderstorms can cause heavy rains, flash flooding, and hail. The extent of destruction caused by tornadoes depends on the tornado’s intensity, size, path, time of day, and amount of time it is on the ground.
If the College or surrounding area is under a tornado warning, seek shelter immediately.
  • Go to a pre-designated area such as a safe room built to FEMA criteria or to a small interior windowless room on the lowest level (closet, interior hallway) away from corners, windows, doors, and outside walls. Put as many walls as possible between you and the outside. Get under a sturdy table and cover your head and neck with your arms and cover your body as best you can (e.g., with a heavy coat or blankets, pillows).
  • Do not open windows.
If you are outside with no shelter, possible actions include:
  • Immediately get into a vehicle, buckle your seat belt, and try to drive to the closest sturdy shelter. If your vehicle is hit by flying debris while you are driving, pull over and park.
  • Take cover in a stationary vehicle. Put the seat belt on and cover your head with your arms and a blanket, coat, or other cushion if possible.
  • In all situations:
    • Never try to outrun a tornado in urban or congested areas in a car or truck. Instead, leave the vehicle immediately for protection in a sturdy building. .
    • Outdoor areas are not protected from flying debris. Flying debris from tornadoes causes most fatalities and injuries.
After a tornado:
  • If you are trapped under debris, do not move around or kick up dust. Tap on a pipe or wall or use a whistle, if you have one, so rescuers can locate you.
  • Listen to local officials for updates and instructions.
  • Check in with family and friends by texting or using social media.
  • Watch out for debris and downed power lines.
  • Stay out of buildings until a fire or police responder, Facilities staff, Campus Safety or a President’s Cabinet member gives the “all clear.”
  • Do not attempt to remove heavy debris by yourself.
+ Bomb threat
Gather all information about the alleged bomb, the location, set time to go off, who or what group is responsible, and the caller. Get the exact wording of the call. Everyone should be alert for possible clues to find the offender.
 
DO NOT CALL 911. Call *69 immediately after hanging up (no calls on this line) to find out where the call originated. Make a record of the number.
 
Notify the Campus Safety Coordinator (Dial 314), or the Director of Facilities (Dial 244), or Front Desk (204). If none of the above are available, notify a vice president.
 
The President or member of the President’s Cabinet will determine whether to evacuate, call 911, or do a search.
 
The Director of Facilities and/or Campus Safety Coordinator will select key personnel to establish a visual search. Any employee noticing something suspicious in his/her work area must report it to Administration, Director of Facilities, or the Campus Safety Coordinator immediately.
 
DO NOT UNDER ANY CIRCUMSTANCES:
  • Open drawers, lift books, cartons, wastebaskets, or other equipment that requires lifting or moving.
  • Turn light switches or other electrical equipment ON or OFF.
  • Move fire extinguishers in any manner.
  • Open unattended backpacks or parcels.
 
If necessary, the President’s Cabinet or Director of Facilities will notify all personnel of the bomb threat and give instructions for evacuation by using the e2Campus notification system.
 
If evacuation is necessary, do the following:
  • Move clear of the building to a designated assembly area.
  • Keep roads clear for emergency vehicles.
  • Make sure no one is left in a building.
  • Follow evacuation guidelines.
+ Chemical spill or environmental hazard
Only trained and authorized personnel are permitted to respond to hazardous materials incidents. If a hazardous material is spilled, notify the Chemical Hygiene Officer (Science Department), Campus Safety Coordinator, or Facilities immediately. Dial 314 Campus Safety Coordinator or Dial 244 Director of Facilities to inform them of the situation.
 
The Director of Facilities is KCC’s Occupational Safety and Health Administration (OSHA) point of contact.
 
In case of hazardous spills or leaks:
  • Remove yourself from the immediate area and alert others to evacuate the area.
  • Do not walk into or touch any of the spilled substance.
  • If possible, isolate the area by closing doors and windows.
  • Avoid inhaling gases, fumes, and smoke. If possible, cover mouth with a cloth while leaving the area.
  • Stay away from all accident victims until the hazardous material has been identified. Try to stay upstream, uphill, and upwind of the accident. Control access to the location until relieved.
  • If injuries are involved, call 911. Provide the dispatcher with information about the spill (location, injuries, type of chemical, amount).
  • Provide responders with safety data sheet (SDS) information. SDS books are found in the following locations: Full Library of Campus SDS at the Campus Safety Office. Specific SDS information is also available by department.
  • SDS are also available on the internet. List the product name followed by SDS, then search.
+ Fire or explosion
When a fire alarm sounds, you must exit the building, even if you cannot see fire or smoke. If you believe the fire alarm is being sounded during an active shooter situation, use your judgement about whether or not to evacuate. Initiating a fire alarm may be a ploy to get people outside their secured areas.
 
Upon discovering a fire, pull the fire alarm located near building exits. Automatic alarms are also part of the safety system and should automatically activate. An activated alarm will notify 911 and an alarm-monitoring company. Report the fire to Campus Safety by dialing extension 314. Call 911 to report fire if the alarm is not sounding.
 
Many buildings are equipped with fire sprinkler systems that automatically activate in a fire.
 
Evacuate the building or area and walk to the nearest designated assembly area. There are three designated assembly areas on campus: B, C, and D. Find a map of KCC’s Designated Assembly Areas in Appendix C. Always be at least 200 feet away from a structure and out of the way of emergency vehicles.
If possible, close the doors to the fire area, but do not lock them.
                                                                                                                                                                                                                 
Arrange for the safety of students and staff by directing them away from the fire scene.
 
Do not return to the building until the “all clear” is given.   
 
Remember, safety first! Do not put yourself at risk for any reason. If you have completed fire extinguisher training and choose to use a fire extinguisher, make sure you have at least two escape paths.
 
Do not attempt to fight a fire if:
  • You do not know what is burning.
  • The fire is in a lab with chemicals or biohazards.
  • There is potential for explosion.
  • The fire is rapidly spreading.
  • You do not feel safe.
+ Pandemic
A pandemic is an illness or disease that is epidemic over a large area or prevalent throughout the nation or the world. Illnesses that spread through human-to-human contact may have the ability to spread quickly. In the event of wide-spread or highly contagious illness, the College may close. If the threat of illness is present and campus is open, take necessary precautions to avoid contracting the illness:
  • Do not kiss, hug, or shake hands with others.
  • Cover your nose and mouth with a tissue or your arm, not your hands, when you cough or sneeze.
  • Avoid close contact with others.
  • Wash your hands frequently or use alcohol-based hand sanitizers.
  • Avoid touching your eyes, nose, or mouth.
  • See a physician immediately if symptoms develop.
  • Stay home if you are sick.
  • Stay home at least 24 hours after you no longer have a fever.
+ Criminal activity or crime in progress
In all situations, your safety is the first priority. If you are the victim of, or a witness to, any on-campus violation of law, such as assault, robbery, theft, overt sexual behavior, etc., DO NOT RISK YOUR PERSONAL SAFETY. CALL 911. Do not confront the individual(s) yourself, and do not attempt to pursue or detain the individuals.
 
If someone is using a weapon, Run, Hide, Fight.
  • Run – If an escape path exists.
  • Hide – Lock and or barricade the door. Hide behind objects.
  • Fight – As a last resort, if lives are in danger, use improvised weapons and act with aggression. 
 
Call 911 as soon as possible and supply police with the following information:
  • Location of incident: 7390 South Sixth Street and building number                    
  • Nature of the incident (who, what, when, where)
  • Description of person(s) involved
  • Description of property involved
  • If a weapon is involved
It is critical that the Campus Safety Coordinator or Facilities is contacted in the event of an incident in which there is potential for a campus lockdown.
 
Dial 314 Campus Safety Coordinator or Dial 244 Director of Facilities to inform them of the situation.
 
Assist the police and College administrators by supplying them with any additional information, and ask others to do the same.
 
Complete a written campus incident report. Incident report forms can be found on the KCC Campus Safety webpage, www.klamathcc.edu/Safe-Campus/Complaints.
 
+ Aircraft crash on or adjacent to campus
Klamath Community College is fewer than five miles from Kingsley Field, which serves as a military training base and a commercial airport. Aircraft accidents should be considered hazardous due to potential for widespread debris that may be toxic or explosive and may include explosives/weapons.
 
Take the following actions if you are in a building affected by an aircraft crash:
  • Immediately take cover under tables, desks, and other objects that will give protection from falling glass or debris.
  • After the initial effect of the crash and/or fire has subsided, call 911. Give your name, location, and the nature of the emergency.
  • Activate the building alarm and evacuate to the nearest designated assembly area.
  • Help others by directing them away from the scene.
  • Wait at the designated assembly area until otherwise directed by Campus Safety or first responders.
  • If you are trapped in a building and a window is accessible, place an article of clothing or other signal in the window to alert rescuers to your location. Whistle, shout, or use any object at hand to pound on a wall or door to make noise at regular intervals to alert rescuers to your location.
  • If required, a campus-wide evacuation will be conducted when it is safe to do so without complicating the emergency response.
  • Depending on structural damage to facilities, Facilities staff may cut off utilities to the structure for safety purposes.
  • Do not return to the building until the “all clear” is given.  
 
If an aircraft crashes on or near the KCC campus:
  • If you are in a safe location, stay where you are.
  • Do not attempt to approach the aircraft or personnel responding to the crash.
  • Remember, safety first! Do not put yourself at risk for any reason.
  • Keep campus roads clear and stay out of the way of emergency responders and vehicles.
+ Utility failure
If a utility failure occurs during business hours, contact Facilities at extension 244 or 211, or by calling the Front Desk at zero. The Evening Campus Liaison can be reached by calling 541-891-0278.
 
Utility problems:
  • Gas leaks: Vacate the area. Do not use electrical devices or open flames.
  • Ventilation: If you perceive smoke or strong burning odors, vacate immediately  
  • Plumbing or flooding: Stop electrical equipment and vacate area.
  • Electrical failure: Use flashlights. Turn off computers and electrical equipment. When power is restored, turn the equipment on. Contact Information Services if you have any problems.
  • If a potential danger exists, call 911.