Klamath Community College invites interested firms who qualify within the requirements stated herein to submit proposals to accomplish the Scope of Work defined within this invitation.

2. BACKGROUND

Klamath Community College (KCC) is a political subdivision defined as a "Community College District" within Oregon Revised Statutes.

Klamath Community College, a comprehensive two-year public college supported by tuition, local property taxes, and state revenue, was founded in 1996 to fulfill a community vision for improved prosperity through training and college-level educational opportunities. A seven-member elected Board of Education directs the College. The district includes Klamath county and a portion of Lake county and the Northwest Commission on Colleges and Universities provides its accreditation.

Klamath operates one campus, eleven buildings, nearly 200 thousand square feet, and more than 200 parking spaces. The campus is located at 7390 S. Sixth Street, Klamath Falls, Oregon, 97603.

Klamath Community College educates approximately 2,300 Full-Time-Equivalent students each year while serving just under 6,350 individuals of all ages in various educational categories. Of these, about 57% enroll in credit classes; others take advantage of the College's non-credit community education opportunities.

Klamath Community College employs approximately 250 staff, both full and part-time.

3. ADDITIONAL INFORMATION

College Website: http://www.KlamathCC.edu

College Fact Book: http://www.KlamathCC.edu/en-US/about/index.html

College Strategic Plan: https://www.KlamathCC.edu/en-US/about/Strategic-Planning/strategic-plan.html

4. SUBMITTAL OF PROPOSALS

Interested Proposers may respond to this invitation by submitting seven (7) physical copies of their written Proposal, all attachments, and one electronic copy via a USB memory drive. One physical Proposal must be clearly designated "original" on the exterior and contain all required signatures. Purchasing must receive all proposals on or before the closing date specified in the proposal schedule and delivered in a sealed envelope to:

Klamath Community College

Attn: Denise Reid, Vice-President of Administrative Services

7390 S. Sixth Street

Klamath Falls, Oregon 97603

Telephone: (541) 880-2392

NOTE: Telephone, facsimile, or electronically transmitted submittals will NOT be accepted. Proposals received after the specified time and date shall NOT be considered further.

III. INSTRUCTIONS TO PROPOSERS

1. OPENING AND READING OF PROPOSALS

Proposals shall not be disclosed until the contract award is complete (ORS 192.410 to 192.505). Delivery is the sole responsibility of the Proposer. Proposals received after the specified time and date will be returned unopened.

2. PROPOSAL OWNERSHIP

All opened proposals become the College's property and will not be returned to the Proposer.

3. PROPOSAL REJECTION AND CANCELLATION

The College reserves the right to reject any or all proposals and, for a good cause, cancel any portion of the RFP procurement. Proposals may be rejected for one or more of the following reasons, including but not limited to:

A. Failure to substantially adhere to one or more of the provisions established in this RFP;

B. Failure to submit a proposal in the specified format herein;

C. Failure to submit a proposal within the time requirements established herein;

D. Failure to adhere to generally accepted ethical and professional standards before, during, or after the proposal process.

The College may reject any proposal not in compliance with any or all prescribed public procurement procedures and requirements and may reject any or all proposals for a good cause upon finding that it is in the best public interest to do so.

4. REQUESTS FOR CLARIFICATION / ADDITIONAL INFORMATION

Requests for information regarding this RFP shall be submitted, by email, directly to the Vice President at reid@KlamathCC.edu . Requests must be received by the deadline specified in the proposed timeline. Any request received after the deadline will NOT receive a response.

Answers that require any adjustments to this solicitation will be provided to all proposers of record in the form of an addendum.

5. ADDENDA

No addenda will be issued three (3) days before the deadline specified for the receipt of proposals in the proposed timeline, except an addendum postponing the date for receipt of proposals or withdrawing the solicitation.

The College reserves the right to extend any deadlines at its sole discretion; any extension will be published as an addendum.

Before submitting the Proposal, each Proposer shall ascertain that the Proposer has received all addenda issued. Receipt of addenda shall be acknowledged in the appropriate location on the proposal form, Appendix C.

6. RIGHTS TO CLARIFICATION AND RESEARCH

The College reserves the right to clarify any point in a proposal or obtain additional information necessary to evaluate a particular proposal properly. Failure of a request to respond to such a request for further information shall result in finding the Proposer non-responsive and consequent rejection of the Proposal.

Notwithstanding any other provision of this RFP, the College expressly reserves

the right to:

· Conduct discussions with any or all Vendors for clarification of proposals;

· Waive, or decline to waive, any insignificant defect or informality in any

proposal or proposal procedures;

· Accept, reject, or negotiate the terms of any proposal, or any parts thereof, to obtain the best and final offer;

· Negotiate with any or all of the Vendor's representatives to obtain the best and final offer.

7. MODIFICATION OR WITHDRAWAL OF PROPOSAL

A proposal may not be modified, withdrawn, or canceled by the Proposer for sixty (60) calendar days following the specified time and date designated for receipt of proposals by the College.

Before the time and date designated for receipt of proposals, proposals submitted early may be modified or withdrawn only by written notice to the College Purchasing Agent addressed to the proposal submittal location. Such notification must be received before the time and date designated for receipt of proposals.

8. DEBARMENT

The Proposer certifies that neither it nor its principles are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental debarment or agency. If the Proposer cannot certify this statement, attach a written explanation in the transmittal letter.

9. PREPARATION COSTS

Please note that throughout this RFP, the College will not accept proposals or queries that require the College to pay the cost of production or delivery.

10. PIGGYBACKING

Pursuant to ORS, other public agencies may utilize any contract resulting from this Competitive Solicitation (Contract). The Proposer has the right to exclude all other public agencies from using the said Contract. Any limitations must be clearly submitted with the response to this RFP. Notwithstanding any limitations, it shall be assumed that the Proposer will extend the said Contract to all other agencies only in conjunction with the College during the Contract's life.

IV. SCOPE OF WORK

1. GENERAL

KLAMATH COMMUNITY COLLEGE seeks a qualified applicant to conduct a comprehensive campus and facilities master planning review process for the College, producing updated ten-year comprehensive campus facilities plan to guide College academic and program growth while taking into consideration appropriate College design considerations, branding, sustainability, historical significance, siting and development of new facilities and renovation of existing facilities, site accessibility, and conservation of natural space and wildlife. The planning process will involve a Campus Facilities Plan Steering Committee, the College's Board of Education, faculty, staff, students, and community members. Outcomes of the process should include designating development areas, circulation routes, parking areas, gateways, and identifiable campus perimeter presence for existing College campuses.

The College is particularly interested in creating a feasible, realistic, and principle-based master plan that is economically, socially, and environmentally sustainable .

KCC last completed a full Master Planning process in 2007. This report and the information gathered will be made fully available for this scope of work and process .

Space Utilization and needs assessment will align to the provided Strategic Enrollment Management and College Strategic Plans, and developing Academic Plan to build the updated and realistic plan will be the focus of this initiative.

KCC requests that service providers responding to the RFP provide at least one sample of a college or university facility master plan and a list of references.

2. NATURE OF SERVICES REQUIRED

Campus Facility Plan Vision

Klamath Community College is valued as a cornerstone of the community for affordability, equitable student success, innovation, and financial stewardship.

This Campus Facility Plan will guide the development of facilities to create a sense of place on its campuses that establishes Klamath Community College as committed to being inclusive and offering a full range of education and training in a supportive environment to advance personal and professional growth. We are a community hub for cultural, economic, recreational, and intellectual enrichment. The Campus Facilities Plan will create a focused overall approach for Klamath Community College by integrating the goals and objectives in the College's Strategic Plan, Academic Plan, and Strategic Enrollment Management Plan.

The College will maintain a physical environment for students, employees, and community members that is inclusive, safe, clean, comfortable, and aesthetically pleasing and supports a progressive exchange of thoughts and ideas.

Plan Concepts

Accessibility & Inclusion – Pursue continuous improvement toward the goal of universal access & inclusivity, creating an equitable, safe, clean, comfortable, and aesthetically pleasing environment.

Building and Space Utilization – Review existing space utilization and develop a process for space allocations, including recommendations on building usage and future needs.

Community – Make boundaries inviting and transparent and provide a sense of arrival. Create an environment that facilitates social interaction, encourages belonging, and promotes a sense of place, peace, and community. No significant changes to our current boundary are proposed; instead, we "recreate ourselves in place."

Learning & Achievement – Create collaborative spaces that encourage learning and excitement around academics by minimizing distraction from aging buildings, infusing new spaces with advanced technology, and improving existing buildings' quality, efficiency, and space allocation.

Student Life – Renew the relationship and focus on student life. Create, renovate, rebuild, or restore outdoor and indoor spaces for informal and formal student gatherings, discussions, and study groups.

Sustainability – Protect, enhance, and celebrate our lakeside and forest setting. Reduce our impact on the land, air, and water; and better manage energy use. Develop sustainability guidelines using "green" building materials and techniques.

Transportation and pedestrian flow – Provide strategies for transportation, parking, accessibility, and walking paths to support ease of travel on and around campus . The goal is to encourage public transportation linkages and commute reduction while incorporating sustainability and aesthetics . Ensure safe, efficient ingress/egress and loading for emergency/commercial vehicles. Evaluate roads, entrances, parking, public transportation, and pedestrian routes.

Utilities and Technology Infrastructure – Provide a reliable utility/technology network to meet current and future demands. Plan for future utility corridors, considering new and existing building needs. Investigate alternate fuel and energy generation/conservation sources for buildings and fleet vehicles.

The plan concept review should consider the following areas for incorporation:

o Open Spaces

§ Landscape, Outdoor Social Spaces, Athletic Fields & Facilities, and Water Resources

o Buildings

§ New Construction, Expansion, Demolition, or removal from use

§ Consolidation of sites or programs, Connection to outdoor spaces for extension of learning

§ Current Furnishings, Life of & Cost to Replace

§ Exterior Upgrades & Development

§ Space utilization, including classrooms, Space Allocation Planning, and Process Development

§ Energy Use Planning/Projects

§ Technology infusion and adaptability

o Accessibility

§ Community, Building, Services, Parking and Pedestrian Traffic, ADA, Title VII, Title IX

o Incorporation of "Strategic Plan"

o Incorporation of "Academic Plan"

o Incorporation of "Strategic Enrollment Management Plan"

o Lighting

§ Exterior and Interior

o Life Safety

§ Emergency Lighting, Door Locks and/or access controls, Intercom/Alarm System, Fire Suppression, Active Shooter Considerations, Natural Disaster Recovery Considerations, Asbestos/Lead Considerations, Seismic conditions, code compliance

o Equipment Replacement

§ Classrooms, Instructional, Operational, Technology

o Deferred Maintenance

§ Program Improvement, Asset Preservation, Safety/Code/Seismic, Electrical, Reliability, Economic Opportunity

o Historical Designations

§ Oregon SHPO mitigation, Celebration of College's development history and story, Tree Campus USA certification

3. DELIVERABLES

1. Coordinate with the Campus Facilities Plan Steering Committee at key steps of the planning process. The College anticipates a minimum of ten meetings with the Committee and a presentation of the final plan to the College's Board. Deliverable: Final presentation to College Board.

2. Conduct a minimum of four focus groups or charrettes with College representatives and community partners to derive input for plan concepts and elements. Deliverable: Draft and final technical memorandum summarizing input from College representatives and community partners.

3. Develop draft and final conceptual drawings and schematics showing up to three alternatives for the proposed master plan. These drawings and schematics shall include conceptual facility footprints and circulation, vehicular circulation and parking, campus edges and gateways, wayfinding and signage, open and green spaces, and topography, along with notation of relevant infrastructure, regulatory, environmental, and community concerns. Lead discussion on the pros and cons of the various alternatives. Deliverable: Final conceptual drawings and schematics with a technical memorandum summarizing the discussion of the various alternatives.

4. Prepare draft and final plan report, coordinating documentation and response for all comments received. Deliverable: Draft final campus facilities plan report with a technical memorandum summarizing all comments received. Deliverable: Finalized and completed campus facilities plan.

V. GENERAL TERMS & CONDITIONS

THIS AGREEMENT is entered into by and between Klamath Community College, a Community College District of the State of Oregon, hereinafter called College, and the selected Proposer, hereinafter called Contractor or Provider.

WHEREAS the College requires the services of a Facility Master Planning Consultant with the particular training, ability, knowledge, and experience possessed by the Contractor, in consideration of the agreed upon financial Proposal, the Contractor agrees to provide during the period(s) indicated in the attached documents the services indicated herein.

In providing these services, it is understood and agreed that all conditions herein shall apply to all services rendered within the context of this invitation and resulting award.

1. CONTRACTOR STATUS

The Contractor is engaged as an Independent Contractor and shall be responsible for all Federal and State taxes applicable to this Contract and the payments made therewith.

2. DIVERSITY IN CONTRACTING

KCC defines diversity as the variance or difference amongst people, such as race, ethnicity, gender, age, religion, nationality, language preference, socioeconomic status, disability, sexual orientation, gender identity, and others. KCC encourages the use of minority-owned businesses, woman-owned businesses, businesses that service-disabled veterans own, and emerging small businesses, as defined under State law in the ORS Chapter.

Please indicate in your Proposal if you are COBID certified.

3. CONTRACTOR SUPERVISION AND CONTROL

Whether the Contractor is a corporation, partnership, other legal entity, or an individual, the Contractor is an Independent Contractor. If the Contractor is an individual, the Contractor's duties will be performed with the understanding that the Contractor is a self-employed person and has special expertise as to the services which the Contractor is to perform and that the Contractor is customarily engaged in the independent performance of the same and/or similar services for others. The manner in which the services are performed shall be controlled by the Contractor; however, the nature of the services and the results to be achieved shall be specified by the College. The Contractor is not to be deemed an employee of the College and has no authority to make any binding commitments or obligations on behalf of the College except to the extent expressly provided herein.

4. ELIGIBILITY FOR PUBLIC ASSISTANCE OR SUPPORT

The Contractor shall not be eligible for any Federal Social Security, State Worker's Compensation, Unemployment Insurance, or Public Employees Retirement System benefits from subject contract payments. The Contractor shall be responsible for the same as a self-employed individual/firm.

5. TERMINATION OF CONTRACT

The Contract resulting from this solicitation may be terminated at any time by the College for a good cause. Good cause may be such items as a breach of Contract by the Contractor, failure of the Contractor to fulfill requirements for insurance, workers' compensation, professional registration, bonding or licensing, failure of the Contractor to perform in accordance with any requirements of the Contract, including the meeting of delivery dates, invoicing, filings, and other requirements.

This Contract may also be terminated for the convenience of the College without warning or advance notice. If the Contract is terminated for the convenience of the College, any monies owing to either party shall be paid within thirty (30) days of contract termination.

6. INSURANCE

The Contractor shall maintain in force for the duration of this Contract the insurance coverage specified below. Each policy required by these provisions shall be written as a primary policy, not contributing with or in excess of any coverage which the College may carry. A copy of each policy or a certificate satisfactory to the College shall be submitted to the College prior to the commencement of the work each year. Unless otherwise specified, each Certificate of Insurance shall show an insurance carrier licensed to do business in the State of Oregon and shall contain an endorsement entitling the College to not less than 30 days prior written notice of any material change, non-renewal, or cancellation.

The adequacy of all insurance required by these provisions shall be subject to approval by the College. Failure to maintain any insurance coverage required by this Contract shall be cause for immediate termination of this Contract by the College.

7. COMPREHENSIVE GENERAL LIABILITY

The Contractor shall maintain a broad form of comprehensive general liability and automobile liability insurance policy with coverage of not less than $2,000,000 combined single limit per occurrence, with an aggregate of $3,000,000 for bodily injury, personal injury, or property damage. Such policy shall contain a contractual liability endorsement naming the College as an additional insured, in a form satisfactory to the College, and shall expressly provide that the interest of the College shall not be affected by the Contractor's breach of policy provisions.

8. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE

The Contractor shall maintain a current policy of workers' compensation and employers' liability coverage. The Contractor shall comply with the Oregon Workers' Compensation law (ORS 656) by qualifying as a carrier-insured employer or a self-insured employer and shall strictly comply with all other applicable provisions of such law. The Contractor shall provide the College with further assurances as the College may require from time to time that the Contractor complies with these workers' compensation coverage requirements and the workers' compensation law.

9. LIMITATION OF LIABILITY

The Contractor shall not be liable for failure to perform its obligations herein when such failure is unequivocally the result of acts beyond the Contractor's control (force majeure); some, but not all, such acts are acts of God or the public enemy, acts of local, state or federal government in either their sovereign or contractual capacity, fires, floods, civil disobedience, strikes, lock-outs, freight embargoes, inclement weather, errors or defects in the data supplied by the College, or other such failures and shortcomings.

10. SUBCONTRACTING AND ASSIGNMENT

The Contractor shall NOT subcontract any work under this Contract or assign this Contract, in whole or in part, or any right or obligation hereunder, without the College's prior written approval. The Contractor shall require any approved subcontractor or assignee to agree to comply with all obligations specified in this Contract as per the portion subcontracted or assigned. Notwithstanding the College's approval of a subcontractor or assignee, the Contractor shall remain obligated for the full performance of this Contract, and the College shall incur no obligation to any subcontractor or assignee.

11. DISCRIMINATION

The Contractor agrees not to discriminate against any client, employee, or applicant for employment or for services because of race, creed, color, national origin, gender, ethnic background, or age with regard to, but not limited to, the following: Employment upgrading, demotion or transfer; Recruitment or recruitment advertising; Layoffs or termination; Rates of pay or other forms of compensation; Selection for training; Rendition of services. It is further understood that any Contractor who violates this clause shall be barred forthwith from receiving awards of any kind from the College unless a satisfactory showing is made that discriminatory practices have terminated and that a recurrence of such acts is unlikely.

12. NOTICES

Notices in compliance with this Contract shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, and return receipt requested, addressed to:

College: Address on the Cover of this RFP

Contractor: Address given in Response Documents to RFP or such other address as either party may provide by notice given in accordance with this provision.

13. PERFORMANCE STANDARDS AND COMPLIANCES

All work performed within the context of this agreement shall comply with the following:

a. Oregon Revised Statute Chapter 656;

b. Oregon Revised Statute Chapters 279A, 279B, and 279C;

c. Oregon Revised Statute 30.26 through 30.30 (public agency torts);

d. Oregon Administrative Rules Chapter 125;

e. US Code Title 42 (especially sections 1983, 1985, and 1988); and,

Oregon and local laws and regulations; and other Federal, State, and Local laws and regulations as may be applicable to the College. The Contractor shall comply with all federal, state, local, and College laws, policies, rules, and regulations concerning environmental health and safety and workers' compensation. The Contractor shall permit inspection of all service units under its control by the applicable authority and shall comply in a timely manner with all directives issued by such authorities and regulatory bodies.

14. CONTRACT ENGAGEMENT TERMS AND CONDITIONS THERETO

Unless otherwise interrupted or canceled, this Contract shall be valid for two years. At the sole discretion of the College, the Contract may be renewed for up to three consecutive one-year periods directly following the initial two-year period.

15. CONTRACT TERMINATION CONDITIONS

Notwithstanding other portions of this agreement, this Contract may be terminated if any of the following actions take place:

a. The Contractor is no longer qualified as a General Counsel Legal Services licensed to practice that profession in the State of Oregon;

b. Any suit is filed against the College regarding the Contractor's performance, which, in the opinion of a neutral third-party attorney, is significant and substantive and has a reasonable likelihood of success;

c. The Contractor engages in anti-competitive activities such as blocking competition, displays of favoritism, improper patronage, or any other activities which, in the sole judgment of the College, are not in concert with the mission and scope of work stated above;

d. Failure to reach an agreement on subsequent-year fees;

e. Other valid reasons may be, for example, lack of funds, the unacceptable performance of the Contractor, the lapse of required services provision, the lapse of required registrations or insurance coverage, or any other documentable reason.

The Contract may be canceled by the delivery of a certified letter from the President of the College, at his or her sole discretion, giving thirty calendar days' notice of intent to cancel. The notice shall give the reason for the termination of the Contract. At the end of the thirty-day period, if the notice is not rescinded by certified or registered mail from the President, the Contract shall be deemed to have been canceled.

16. INTEGRATION AND SEVERABILITY

This Contract embodies the entire agreement of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, incorporated within the enabling purchase order, either directly or by reference, and understood to be the contract documents. This Contract shall supersede all prior communications, representations, or agreements, either oral or written, between the parties. This Contract shall not be amended except in writing, signed by both parties. If any of the provisions herein are determined to be invalid under any local, state, or federal statute, regulation, or the rule of law, such provision shall be deemed omitted from this document.

Each provision of this agreement is severable, and if any provision is held to be unenforceable or is vacated by mutual agreement of the parties in writing, the remainder of the provisions shall remain unchanged and, in effect, undiminished and unchanged.

17. EMPLOYMENT RELATIONS

The Contractor shall be solely responsible for its own employment relations with any trade or union and its representatives and shall negotiate and adjust, in good faith, any and all disputes arising out of the Contractor's operations with employees and/or unions representing its employees. The Contractor shall comply with all federal, state, and local laws, policies, rules, and regulations concerning employment and labor relations

18. PUBLIC RECORDS REQUEST

KCC is subject to the Oregon Public Records Law (ORS 192.410 to 192.505), which requires KCC to disclose all records generated or received in the transaction of KCC business, except as expressly exempted in ORS 192.501, 192.502, or other applicable law. Examples of exemptions that could be relevant include trade secrets (ORS 192.501(2)) and computer programs (ORS 192.501(15)). KCC will not disclose records submitted by a Proposer that are exempt from disclosure under the Public Records Law, subject to the following procedures and limitations.

All pages containing the records exempt from disclosure shall be marked "confidential" and segregated in the following manner:

· It shall be clearly marked in bulk and on each page of the confidential document.

· It shall be kept separate from the other RFP documents in a separate envelope or package.

· The required electronic copy of the Proposal, it shall be saved in a second PDF file on the same electronic file, with the word "confidential" included in the file name.

· Where this specification conflicts with other formatting and response instruction

specifications, this specification shall prevail.

· Where such conflict occurs, the Proposer is instructed to respond with the following: "Refer to confidential information enclosed." This statement shall be inserted in the place where the requested information was to have been placed.

Proposers who desire that additional information be treated as confidential must mark those pages as "confidential," cite a specific statutory basis for the exemption, and the reasons why the public interest would be served by the confidentiality. The entire RFP cannot be marked confidential, nor shall any pricing. Should an RFP be submitted in this manner, no portion of it can be held as confidential unless that portion is segregated in the above manner and meets the above criteria.

Notwithstanding the above procedures, KCC reserves the right to disclose information that KCC determines, in its sole discretion, is not exempt from disclosure or that KCC is directed to disclose by the District Attorney or a court of competent jurisdiction. Prior to disclosing such information, KCC will notify the Proposer. If the Proposer disagrees with KCC's decision, KCC may, but is not required to enter into an agreement not to disclose the information so long as the Proposer bears the entire cost, including reasonable attorney's fees, of any legal action, including any appeals, necessary to defend or support a no-disclosure decision.

VI. PROPOSAL REQUIREMENTS, EVALUATION, AND AWARD

1. PROPOSAL REQUIREMENTS

Please provide the information specified below. Additional information is welcome but not required. The total length of the Proposal, including attachments, should not exceed 50-double-sided pages, including pictures, charts, graphs, tables, and text the Proposer deems appropriate to be part of the Proposer's response. Resumes of the key team individuals proposed, along with a transmittal letter, table of contents, front and back covers, blank section/numerical dividers, etc., will not be counted in the 50-page limit.

Proposals must be submitted to provide all requested services. As a minimum, the Proposal in written form should include the following information:

Information Required

1. Cover Letter

a. Proposer Information

i. Provide the Proposer's name, address, telephone number, fax number, email, and website.

ii. Provide a single point of contact with a phone number and email address.

2. Proposer's qualifications facilitating facility master planning processes (25 points)

a. History and experience with providing consulting for facility master plan development in a higher education setting and experience integrating diversity, equity, and inclusion into process and plan.

b. Number of plans

c. Scale of plans

3. Proposer's allocated staffing (20 points)

4. Proposer's plan, timeline and approach (35 points)

5. Proposer's experience with community colleges, higher education, accredited institutions, and elected boards. (10 points)

6. Proposer's experience with diversity, equity, and inclusion in strategic planning. (10 points)

7. Proposer's pricing – we understand this project may have multiple phases and request that pricing be broken down to allow understanding of the scope and comparability of pricing. (25 Points)

8. Proposer's References (20 points)

a. Provide three (3) references for the Proposer. References must currently be in business and preferably be from higher education institutions.

b. The identified individual(s) must have had direct contact with the referenced Proposer; confirm that the phone number is current.

Note: Klamath Community College will check these references and/or may check with other references associated with the past work of your firm. Klamath Community College will evaluate this information and any other independently obtained references that can provide background on your firm. The results obtained from these and any other reference checks will be assessed in determining the final selection of the Proposer team.

c. Include the following for references contact information:

i. Name and Title

ii. Business/Cell Number (current)

iii. Email Address

9. Proposer's additional services available (5 points)

2. EVALUATION AND SELECTION PROCESS

Phase One : Pass/Fail Analysis

Proposals will initially be reviewed by the Purchasing Agent and separated into two categories "pass" and "fail." Only those proposals that "pass" will be eligible for committee review and evaluation. Those proposals that "fail" will be withdrawn from consideration. To "pass" the initial review, firms must:

· Submit proposals (delivered) by the deadline as specified in section I, "Introduction."

· Submit proposals in the correct quantity as specified in section I, "Introduction."

Phase Two : Evaluation and Scoring Process

Each of the evaluation criteria has been assigned a weighted number. Members of the evaluation committee will separately score each Proposal in each of the evaluation criteria. During the technical evaluation of all qualifying proposals, the primary factors which will be considered within the category of "responsible" are outlined in Appendix A.

Phase Three : Selection of Finalists

An oral interview/presentation will also be scheduled. The top-ranked Proposal (s), after the written evaluation phase, will be invited to an oral interview with the Evaluation Committee. The same criteria used to evaluate the written responses will be used to evaluate the finalists during the oral evaluations. No additions, deletions, or substitutions may be made to proposals during the oral evaluations that cannot be viewed as clarification.

The evaluation committee considers the highest-ranked finalist as being the Proposer, which suits the needs and objective of the College best, the second-ranked, second-best, the third-ranked, third-best, etc.

After the oral evaluation, each evaluator may rescore proposals based on the oral interview and written Proposal. The Proposal receiving the highest final score and best meeting the needs of KCC will be awarded.

The Purchasing Agent or designee will evaluate the cost/fee proposals.

Following consideration of all aspects of the submittals, interviews, reference queries, and other information, final scores will be assigned by the evaluation committee in the format of the Typical Analysis Sheet (Appendix B). Ranking will be upon those final scores. The Committee will submit its evaluation of the selected top-ranked Proposer to the College President. The awarding of contracts will be at the sole discretion of the College President.

VII. SPECIFIC PROPOSAL CONTENT

In addition to the proposal form (Appendix B), the following information shall be submitted by the Proposer and analyzed by the College in accordance with the standards set forth directly above:

1. Transmittal Letter

The transmittal letter shall not be more than two (2) pages in length and shall address the Proposer's understanding of the objective of the services to be provided.

2. Summary of Proposer's Qualifications / Reference Check

In a brief summary, state, in general terms:

· The Proposer's overall qualifications to perform the work described in this solicitation

· Provide an overview of the firm's history, size, and services offered

· Describe any processes, policies, procedures, and/or philosophies that differentiate the Proposer's firm from others.

· Describe three (3) recent facility master planning projects similar to the objectives described in this solicitation, with at least one (1) supporting higher education.

Please provide the name, title, email, and telephone number of the official who may be contacted as a reference for the completed work stated above.

3. Insurance

As identified in Section IV: General Terms and Conditions, provide copies of documentation verifying insurance requirements

4. Proposal Format

Proposals must be submitted on standard 8-1/2" x 11" paper and individually bound in a manner to be determined by the submitting firm. The length of the Proposal shall be no greater than 50 pages, excluding the table of contents, the transmittal letter, and any attachments. All submitted Proposals must be made available via an electronic medium also. The cost of delivery of the proposals shall be the responsibility of the Proposer. The College will not accept proposals that require payment by the College.

5. Proposal Structure

Submit proposals with clear divisions between each section.

Structure the submittal in the following order:

Transmittal Letter

Proposal Requirements

Proposal Form, Appendix C

Proposer’s Qualifications / Reference

Insurance Requirements

Corporate, Supplementary

APPENDIX A - RFP # Comprehensive Campus Facility Plan Development

Typical Analysis Sheet

NAME OF PROPOSER: DATE:

NAME OF EVALUATOR:

1) Pass/Fail

Firm & Proposal Checklist

Yes No

On-Time ( ) ( )

Correct Quantity ( ) ( )

If the Proposal does not "pass," no further consideration will be given

2) Scoring / Points

A maximum of points will be assigned to each category by each scorer, where the highest score is the most desirable score.

· Proposer's qualifications facilitating facility master planning processes (25 points)

a. Years in Business

b. History and experience with providing consulting for facility master plan development in a higher education setting and experience integrating diversity, equity, and inclusion into process and plan.

c. Number of plans completed

d. Scale of plans

· Proposer's staffing (20 points)

· Proposer's plan and approach (35 points)

· Proposer's experience with community colleges, higher education, accredited institutions, and elected boards. (10 points)

· Proposer's experience with diversity, equity, and inclusion in strategic planning. (10 points)

· Proposer's pricing – we understand this project may have multiple phases and request that pricing be broken down to allow understanding of the scope and comparability of pricing. (25 Points)

· Proposer's References (20 points)

· Proposer's additional services available (5 points)

_____________________________________________________________________

Total available points: 150 Points

5) Comments on Proposal, Costs, References, Exceptions, services, and other related issues

APPENDIX B – RFP # Comprehensive Campus Facility Plan Development

PROPOSAL FORM & GENERAL INFORMATION

The Proposer makes the following statements and representations as part of the Proposal:

CORPORATE HEAD OFFICES

PROPOSER NAME:

PROPOSER ADDRESS:

TELEPHONE: FAX NUMBER:

LOCAL OFFICES

(To be used For All Legal and Contractual Correspondence)

PROPOSER NAME:

PROPOSER ADDRESS:

TELEPHONE: FAX NUMBER:

FIRM INFORMATION

1) Federal Taxpayer ID Number (or Social Security Number if not a Corporation)

2) How long has the Proposer been in business? Under which names?

GENERAL INFORMATION (ATTACH ADDITIONAL PAGES AS NEEDED)

1) If a corporation, list the date and state of incorporation and the names of all stockholders in the local office. (Attach a separate sheet if necessary)

2) If a partnership list names of all partners in the local office. (Attach a separate sheet if necessary)

3) List the number of professional staff, by level, employed in the local office. (Attach a separate sheet if necessary)

4) Is the Proposer presently engaged to perform these services listed in this RFP to any other public agencies within Oregon? If yes, provide the following information: (The list length is discretionary based upon the ability to effectively communicate a firm's experience as required by this solicitation). (Attach a separate sheet if necessary)

Name of Agency Contract Ends Staff Assigned

6) Has the Proposer been the object of any disciplinary action during the past five years? If yes, describe the action and outcome. (Attach a separate sheet if necessary)

7) Has the Proposer ever bid or submitted a proposal to Klamath Community College under another name? If yes, list the name(s) used. (Attach a separate sheet if necessary)

PROPOSAL FORM & GENERAL INFORMATION

EXCEPTIONS & RESIDENCY

1) Are there exceptions to the work scope or specifications in this Proposal (circle one)?

YES NO

Exceptions to any of the specifications or requirements shall be noted in writing and attached to this Proposal Form when submitted. By taking exceptions and clearly stating them in writing on a separate sheet of paper headed Exceptions and showing the solicitation number and the Proposer's Name, and by offering alternates to replace the excepted requirements with clear pricing options corresponding to each exception taken, the Proposer may still compete in the solicitation. The College shall be the sole judge of the acceptability of any exceptions. In the absence of exceptions, the Proposal shall be for all professional services precisely as specified.

2) Is the Proposer an Oregon resident (circle one)?

YES NO

Oregon Resident, per ORS 279.029, means a Proposer that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of this Proposal, has a business address in this state and has stated on this form that the Proposer is an "Oregon resident."

ADDENDA ACKNOWLEDGEMENT

The Proposer hereby acknowledges receipt of the following Addenda related to the subject solicitation documents (circle all received):

/ NONE / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 /

PROPOSAL FORM & GENERAL INFORMATION

The undersigned hereby submits this Proposal to furnish all material and labor as indicated and agrees to be bound by the following documents: Invitation for Sealed Proposals, Instructions and Supplementary Instructions to Proposers, General, and Supplementary Conditions, Specifications, Proposal Forms, Exceptions which are acceptable to the College.

CERTIFICATIONS

Non-Collusion

The undersigned Proposer hereby certifies that it, its officers, partners, owners, agents, representatives, employees, and parties in interest, including the affiant, has not in any way colluded, conspired, connived, or agreed, directly or indirectly, with any other Proposer, potential Proposer, firm or person, in connection with this solicitation, to submit a collusive or sham bid, to refrain from bidding, to manipulate or ascertain the price(s) of other Proposers or potential Proposers, or to secure through any unlawful act an advantage over other Proposers or the College.

The prices submitted herein have been arrived at in an entirely independent and lawful manner by the Proposer without consultation with other Proposers or potential Proposers or foreknowledge of the prices to be submitted in response to this solicitation by other Proposers or potential Proposers on the part of the Proposer, its officers, partners, owners, agents, representatives, employees or parties in interest, including the affiant.

Conflict of Interest

The undersigned Proposer and each person signing on behalf of the Proposer certifies, and in the case of a sole proprietorship, partnership, or corporation, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief, no member of the Klamath Community College Board of Education or college officer, employee, or person, whose salary is payable in whole or in part by Klamath Community College, has a direct or indirect financial interest in the award of this Proposal, or in the services to which this Proposal relates, or in any of the profits, real or potential, thereof.

SIGNATURE BLOCK

Company Name:

Signer's Mailing Address:

Signer's City/State/Zip:

Signer's Telephone Number:

Signer's Facsimile Number:

Signer's Name (Printed):

Signer's Title:

Signature:

Date:

Addendum #1 9/11/2024

RFP #24-25 Master Plan Addendum #1 Document (.docx)

Addendum No. 1

Issue Date: September 11, 2024

Project Name: Comprehensive Campus Faculties Plan Development

Project Number: RFP# 24-25 Master Plan

To: Prospective Applicants

This addendum forms a part of the Request for Proposals and modifies the original Project Number RFP# 24-25 Master Plan only to the extent specifically noted below. Failure to acknowledge this addendum in the submittal may subject the submitter to being deemed non-responsive.

This Addendum is posted on the Klamath Community College Website at www.klamathcc.edu/rfp. This is the official source of this addendum. All addenda and attachments shall be published to the same location.

This Addendum consists of two pages in total.

This Addendum is to address changes and responses to questions.

Clarifications/Changes:

The original RFP stated the deadline to submit proposal is Friday, September 20^th,2024 at 1:00 pm.

Answers to questions:

Question: Do you have existing utilization data or should we assume, we will need to generate it?

Answer: No, you will need to provide us with the space utilization. Referencing page 9 of RFP regarding Building and Space Utilization.

Question: Insurance: on page 20, is asks for documentation as outlined I Section IV, however there is not section IV in the document.

Answer: Refer to Section V. #6 on page 13 of the RFP.

Question: On page 21, the RFP asks for sections for the Proposal Requirements and the Proposer’s Qualifications. How do these two things differ?

Answer: Proposal Requirements outlines what the proposal must include. Typically details the format, content, and specific information that the proposal should cover. Proposer’s Qualifications focuses on the credentials and experience of the proposer. This information is requested twice within the RFP, but there is no difference in the information requested from VI and VII.

Question: On page 21, the RFP asks for Proposal Form, Appendix C. Should that actually be Appendix B?

Answer: The Proposal Form should indeed be Appendix B.

I understand that failure to confirm the receipt of addenda may be cause for rejection of this Proposal.

_______________________________ ________________________ ___________________

Authorized Signature Company Date

Archive RFPs

(CLOSED) Request for Qualifications For Architectural, Engineering, and Design Services for KCC Childcare Learning Center (RFQ #2023CLC)

Request for Qualifications For Architectural, Engineering, and Design Services for KCC Childcare Learning Center (RFQ #2023CLC)

RFQ #2023CLC file (PDF)

Klamath Community College (KCC, in Klamath Falls Oregon is requesting proposals from qualified firms to provide architectural services for the Childcare Learning Center (The Project), a multi-phase single story building(s) to increase educational opportunities and childcare capacity for the community. KCC is working with Klamath County, and the Oregon Child Development Coalition, and others, to address the local need for these services. The College has developed a conceptual plan/study for The Project, found as Attachment E of this RFQ This conceptual plan will be used as the general scope of work for all standard architectural services in connection with The Project, to include all design devolvement for the project. This includes Architectural Design, Engineering, Civil engineering, utility and street and entrance access, working with ODOT and Klamath County for Street access points, etc. In addition, the Architect will provide any other specialty and auxiliary services to ensure complete design and contract administration services. Additionally, KCC requests a professional engineering estimate be supplied with the project.

KCC WILL ONLY BE ACCEPTING SEALED RESPONSES/ NO ELECTRONIC responses are to be submitted.

Responses to this RFQ are to be sent to:
Klamath Community College Building 9, Reception Desk
KCC Childcare Learning Center
7390 South 6th Street
Klamath Falls, OR 97603
Attn: Tim Williams

Responses are due by 1:00 pm January 10th, 2024

A Mandatory Pre-Response Conference and site visit will be held at KCC Building 7 at 1:00 pm on December 12, 2023. Parking and building location information can be found at 7390 South 6th Street Klamath Falls, Oregon 9760. A campus map can be found at the following link KLAMATH Community College | Campus and Building Maps (klamathcc.edu) All questions shall be submitted via e-mail to the Question Deadline for them to be addressed. The email subject line should contain the Solicitation Number, Contact Name, and Firm Name.

Request for Qualifications for Architectural, Engineering, and Design Services for KCC Childcare Learning Center (RFQ #2023CLC)

Addendum #1 12/13/2023

RFQ #2023CLC addendum #1 file (docx)

This addendum includes attached files:

The RFP Sign in sheets of contact information of all attendees to the December 12^th preproposal meeting and interested parties and minutes from meeting
The Agenda from the December 12^th 2023 Pre proposal meeting
Written questions and responses to questions at December 12^th meeting
Formal electronic files will be provided to the successfully awarded design team. Minor improvements in the area have occurred within the past 12-months and it should be anticipated that some adjustments will need to be made to the survey to capture the ADA curb ramp construction at the intersection of South 6^th Street and Hilyard Avenue

The addition of an Engineering cost estimate to the architectural design is added to the RFQ requirements.

Attached files

Addendum #2 12/20/2023

RFQ #2023CLC addendum #2 file (docx)

This addendum Questions From Kurt Haapala/ Mahlum Architects sent 12/20/2023 2:57pm

Tim –

I had a small handful of questions regarding the CLC RFQ. They are:

Does KCC want resumes of key staff listed in the section mentioned (Firm Description) or in an Appendix?
Does KCC want 1-page resumes of key sub-consultant team members as well as key architectural staff?
If we included tabs (for convenience of readers), would they count toward the total 15-page limit?
If we included a Table of Contents (TOC) page, would it count toward the total 15-page limit?

Response

1.Please list Key Staff in Firm description and one page resume in the appendix is preferred the appendix resumes will not count against the 15-page total.

2.Yes please provide one page per key member. This will not count against the 15-page limit.

3.Tabs will not count against the total number of pages.

No, a table of contents will not count towards page limit.

Addendum #3 12/29/2023

This addendum extends the response from Klamath Community College to January 3^rd 2024.

Addendum #4 01/03/2024

RFQ #2023CLC addendum #4 file (docx)

Peter king submitted questions on December 22 11:46 Am

Can KCC provide the draft agreement they intend to use with all the requirements included since they require the architect (and consultants by association) to be bound by those requirements, or can KCC provide the insurance requirements for the project?
Can KCC provide any guidance on the composition of the selection committee and/or the interview committee?

Response

KCC will furnish detailed draft agreement and any insurance requirements for the project to the firm selected for the project.
Composition of the selection committee will not be furnished.
The interview committee members will be furnished to those selected for interview.

Addendum #5

Due to weather conditions Klamath Community college will extend the receiving date for RFQ’s to 01/11/2024 at 4pm.

Addendum #6

The interview for the RFQ will be rescheduled at a later date. The three or for companies will be notified by email and phone when the interview date is selected. companies selected for interviews will be posted to the addendum.

Addendum #7 - 1/30/2024

The companies selected by the panel for interviews are as follows

BBT

Rowell Brokaw

Opsis

Malham

Pivot

The order shown above does not reflect the scoring.

BBT has withdrawn.

The interview portion will be scored independently.

INTENT TO AWARD ANNOUNCEMENT

RFQ#23CLC - Intent to Award Announcement (.docx)

Project 23CLC

Date: 02/2/2024

RFQ# 23 CLC

TITLE: Project 23CLC – Request for Qualifications for Design Services

Klamath Community College intends to award the design services for Project 23CLC to PIVOT Architecture in accordance with the colleges RFQ policies and the subject RFQ.

We thank you all for your participation in this procurement process. We hope you will continue to take an interest in projects at Klamath Community College.

This Notice of Intent to Award is subject to execution of a written contract and, as a result, this notice does NOT constitute the formation of a contract between Klamath Community College and the apparent successful Proposer. The above-named apparent successful Proposer shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to Klamath Community College is executed. If the apparent successful Proposer fails to negotiate and execute a contract with Klamath Community College, Klamath Community College may revoke the award and award the contract to the next highest ranked. Klamath Community College further reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract.

This Notice of Intent to Award starts the seven (7) calendar day period during which an unsuccessful Proposer may file a protest in accordance Klamath Community College’s policy. Proposers may review the procurement file by submitting a public records request to the undersigned person(s). Any protest to this Notice of Intent to Award must be in writing and delivered by hand, mail, or e-mail to the undersigned person(s). Protests must be clearly marked as a protest, and include the title and number of the solicitation.

Thank you,

Tim Williams

Director of Facilities

Klamath Community College

7390 South 6^th Street

Klamath Falls, OR 97603

WilliamsL@klamathcc.edu

541-880-2244

(CLOSED) Request for Quotation RFP # 2023 PV23 For: Provide and install of additional Photovoltaic system and battery back -up expansion on the Apprenticeship Center at Klamath Community College in Klamath Falls, Oregon.

Request for Quotation RFP # 2023 PV23

Printable Copy (PDF)

For: Provide and install of additional Photovoltaic system and battery back -up expansion on the Apprenticeship Center at Klamath Community College in Klamath Falls, Oregon.

DUE DATE AND TIME:1:00 P.M., PST, February 12th, 2024 to the reception desk building 9 Issuing Office: Klamath Community College Facilities,
7390 South 6th Street Klamath Falls, OR 97603
Contact: Tim Williams WilliamsL@klamathcc.edu (541)880-2244

PHOTOVOLTAIC SERVICES RFP- LEGAL ADVERTISEMENT

Notice is hereby given that Klamath Community College District, hereinafter, “College,” or “KCC,” is requesting proposals from qualified firms to provide an expansion of Photovoltaic services and battery backup expansion on the Apprenticeship Center at Klamath Community College in Klamath Falls, Oregon.
Services will include design/build services.

The Request for Proposal (RFP) document may be obtained either by visiting the Klamath Community College Website: www.klamathcc.edu or by contacting Tim Williams at (541) 880-2244 or via email WilliamsL@klamathcc.edu between the hours of 8:00 am and 4:00 pm, Monday through Friday. Questions pertaining to the submission process can be directed to Tim Williams Emailed or electronic versions of the proposal will not be accepted. Deadline for submitting proposals will be no later than 1:00 PM., Pacific Standard Time, 12th day, February, 2024.

Pproposals will be received at:
Klamath Community College Attn: Tim Williams
Receptionist Desk, Building 9, Founders Hall 7390 South 6th Street
Klamath Falls, OR 97603

Each proposal submitted must contain a statement as to whether the Proposer is a resident
bidder as defined in ORS 279A.120.

The Proposer shall be required to follow those requirements set forth in the competitive
procurement standards of 2 CFR Part 200, including but not limited to:

Proposals will be evaluated based on a matrix to evaluate the best value for KCC. The
matrix is provided in the quotation documents.
All applicable requirements of Appendix 2 to 2 CFR Part 200.

Procurement of Federally Funded Projects

All procurement transactions, including the procurement of design-build services, shall be in accordance with Federal regulations adopted by the Department of Commerce at 2 C.F.R. Part 200 and the EDA regulations contained in 13 C.F.R. Chapter III, especially 13 C.F.R. Part 305 and 13 C.F.R. section 302.17 (“Conflicts of Interest”).

Minority-owned and women-owned enterprises are encouraged to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award of any contract entered into pursuant to this advertisement.

The College may reject any proposal not in compliance with all prescribed public proposal procedures and requirements, and may reject for good cause any or all proposals upon a finding of the College that it is in the public interest to do so.

Evaluation of proposals will begin immediately after submittal date

Addendum #1 1/19/2024

RFP #2023 PV23 addendum #1 file (docx)

A date error was found on page 4 of the document calling for submittals on the 31^st of January 2024 this is incorrect the date for submittals is February 12^th 2024.

Addendum #2 1/24/2024

RFP #2023 PV23 addendum #2 file (docx)

Questions submitted on 1/23/2024

Q) Will the College accept electronic submission of proposals? And/or, will the College accept a single copy of the proposal to reduce the amount of money spent on photocopies and mailing costs?

Response) Three copies of the RFP Are required for submittal, no electronic copies will be accepted.

Q) There are multiple roof plans and one-line diagrams in the bid documents, can you please clarify which docs we are bidding to?

Response) The bidding is based on the one line drawings highlighted in blue.

Q) Is it acceptable to specify different products from the ones in the bid documents, as long as they are equal or better?

Response) No all products specified are to reduce our service and maintenance cost to match existing PV system.

Q) Can the College provide an electronic copy of the building plans?

Response) No, the college is working on digitizing building plans and are not available at this time.

Addendum #3 2/23/2024

RFP #2023 PV23 Bid opening summary file (docx)

A&R solar bid $ 783,730.00 all criteria met

ECO-Solar bid $ 743,695.00 all criteria met

ECO-solar being the lower bid and having met all criteria will be awarded the contract upon Board or Education’s approval A&R will remain secondary choice until contract for construction is sign by all parties.

(CLOSED) REQUEST FOR PROPOSALS (RFP) FOOD SERVICES VENDORS RFP No. 2023-1

REQUEST FOR PROPOSALS (RFP)

FOOD SERVICES VENDORS (Printable PDF)

RFP No. 2023-1

RFP Contact:

Joshua Guest
Legal Counsel
guestj@klamathcc.edu
7390 South 6^th Street
Klamath Falls, OR 97603
(541) 880-2203

Responses due: Not later than October 23, 2023 at 3:00 pm

KCC is not responsible for any costs incurred by responders in furnishing proposals in response to this RFP.

Timelines

ACTIVITY	DATE
Advertise RFP	October 9, 2023
Optional – Pre-proposal meetings and tours	Upon request
Deadline for questions	October 18, 2023
Finalist Interviews (if needed)	October 23-27, 2023
Anticipated Contract Start Date	Available November 1, 2023

NOTE: KCC reserves the right to deviate from this schedule

I. Introduction

Klamath Community College is seeking food service vendor(s) to occupy one or more of its commercial kitchens and storefront; to maintain business hours with hot and cold prepared food available to students, staff and the general public. Food would need to be available no less than every weekday in which school is in session.

The facilities in Building 4 include an indoor walk-up food order and pickup window. There is capacity in the pickup area to set up tables for dining just in front of the food ordering area with a small commercial kitchen with the capacity to meet the reasonable needs of the storefront. In the same building there is a large commercial kitchen with a walk-in refrigerator and freezer which has historically been used for classroom instruction but which could be used for a catering or restaurant business. Finally there is an additional classroom-sized area adjoining the large kitchen which could be used as an exclusive dining area.

We are seeking applicants who are interested in using one or all of these spaces to help give more food options to the students, staff and guests of the campus. We want to make food available and affordable for our students while also creating a business opportunity for the vendor to reach new potential market farther from traditional city restaurant locations.

Our campus frequently hosts events for students, staff, and the general public which often requires catering services or food trucks to meet the high-volume needs. Some of these events include student kick-off events, welcome week events, advisory committee meetings, community events such as Comic- Con, graduation, all-employee meetings, all-employee parties, job fair, benefits fair, resource fair, and more. Small regular events include board of education monthly meetings and weekly cabinet meetings.

This is a good opportunity, as there are low startup costs and low monthly overhead. The College is located at the intersection of two highways entering into Klamath Falls from the South and the East, which would make this location an attractive potential eatery for people entering town from outside the immediate area. It is also close to several healthy middle-income neighborhoods while only being a few minutes from the heart of downtown Klamath Falls. We want to build a relationship that will help meet the needs of our students while serving as an opportunity for a local business to grow.

II. Overview

KCC is requesting proposals for food service vendors for the main campus located at 7390 South 6^th Street, Klamath Falls in the food service area in Building 4. The general use area in Building 4 currently includes a fitness center, the office of student services, the career services center, the aviation department, and several other offices. The building is used throughout the year to host the College’s largest indoor events, both for the school, private events and the general public. The food services area includes a small commercial kitchen with an indoor walk-up food order and pickup window. There is capacity in the pickup area to set up tables for dining just in front of the food ordering area which are cleaned and maintained by KCC’s internal facilities department. In the same building there is a large commercial kitchen with a walk-in refrigerator and freezer which has historically been used for classroom instruction but which could be used for a catering or restaurant business. There is ample space for perishable and dry good storage across the three spaces dedicated for food service as well as a large array of fixtures and appliances available for tenant usage. These fixtures include commercial sized espresso machine, grills, fryers, ovens, mixers, proofers, steamers, refrigeration and dishwasher(s). Finally there is an additional classroom-sized area adjoining the large kitchen which could be used as an exclusive dining area.

The campus has enjoyed consistent growth over a long period and continues to expand as its appeal extends to traditional students, non-traditional students, and international students. Our highest priority is to make the campus a place that is conducive to student success while serving as a positive member of the larger community.

Along with creative entrees, made to order grilled specials and combos, an emphasis should be placed on freshly prepared and healthy food options such as salads, soups, wraps, pitas and deli style sandwiches to be included with various complimenting side dishes, beverages, as well as brewed and specialty coffee at a reasonable price.

Klamath Community College educates approximately 2,000 full-time-equivalent students each year while serving about 4,000 individuals of all ages in various educational categories. KCC also employs a work-force of approximately 400 staff both full- and part-time. For additional information, please visit www.klamathcc.edu.

KCC currently provides food exclusively in the form of on-campus vending machines and outside vendors.

KCC hosts numerous events which attract a large number of visitors. There are also numerous student programs held frequently on Campus.

Please email guestj@klamathcc.edu to schedule a tour of the facilities or to make additional inquiries.

III. Award

Proposer’s submissions will be judged on the following:

Days, times, and hours of operation offered
Price point, variety, quality and appeal of food/beverage offerings Additional evidence which will be considered if submitted:
Narrative summary of the history of the proposer in the food service industry
Written testimonials or online reviews of proposer’s current or previous business(es)
Business plan (either current or previously submitted for similar ventures)
Credit report
Proposed monthly rent (bids do not need to include estimated cost of utilities or commercial dishwasher usage)

KCC reserves the right to:

Accept or reject late proposals at its sole discretion
Accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in the proposals.

Withdraw or cancel this RFP at any time without prior notice and makes no representation that any contract will be awarded to any firm responding to this RFP.
Reissue a new RFP for the same or similar

Note on schedule: This RFP is open for 14 days on the basis that the College has already received expressions of interest from interested individuals and the bid is local.

(CLOSED) Request for Quotation RFQ # 2023 WD 001

Request for Quotation RFQ # 2023 WD 001 (Printable PDF)

For : Design, fabrication and delivery of Rotary Well Drilling Rig as part of the new Well Drilling program at Klamath Community College in Klamath Falls, Oregon.

DUE DATE AND TIME:

7/13/2023 to the Reception desk building 9

Issuing Office: Klamath Community College Apprenticeship,

7390 South 6th Street Klamath Falls, OR 97603

Contact: Mark Griffith, Office 541-880-2261, Email: griffithm@klamathcc.edu

WaterWell Drilling Rig RFQ- LEGAL ADVERTISEMENT

Notice is hereby given that Klamath Community College District, hereinafter, “College,” or “KCC,” is requesting proposals from qualified firms to provide a Well Drilling Rig for the new Well Drillers program at Klamath Community College in Klamath Falls, Oregon.

Services will include design/build of a Rotary Water Well Drilling Rig and services in connection with Klamath Community College’s Well Drilling program.

The Request for Quotation (RFQ) document may be obtained either by visiting the Klamath Community College Website: www.klamathcc.edu or by contacting Mark Griffith at

(541) 880-2261 or via email griffithm@klamathcc.edu between the hours of 8:00 am and 4:00 pm, Monday through Friday. Questions pertaining to the submission process can be directed to Mark Griffith.

Emailed or electronic versions of the proposal will not be accepted. Deadline for submitting proposals will be no later than 3:00 P.M., Pacific Standard Time, Thursday, July 13th, 2023. Proposals will be received at:

Klamath Community College Attn: Mark Griffith

Receptionist Desk, Building 9, Founders Hall 7390 South 6th Street

Klamath Falls, OR 97603

Each proposal submitted must contain a statement as to whether the Proposer is a resident bidder as defined in ORS 279A.120.

The Proposer shall be required to follow those requirements set forth in the competitive

procurement standards of ORS 279.110, including but not limited to:

Fees for services and overall project costs included for this proposal to fit under the proposed budget of $950,000.
Proposals will be evaluated based on a matrix to evaluate the best value for KCC. The matrix is provided in the quotation documents.

All applicable requirements of Appendix 2 to 2 CFR Part 200.

Procurement of State Funded Projects

All procurement transactions, including the procurement of design-build services, shall be

in accordance with State regulations adopted under Oregon State statute, ORS 279.110

and our own Board Procurement rules, Personal Services Contracting Rules CCR.250.

Evaluation of proposals will begin immediately after submittal date of Thursday, 13th, 2023.

Klamath Community College Apprenticeship Center Photovoltaic Services

REQUEST FOR QUOTATION (RFQ)

Well Drilling Rig design-build Services

Invitation

Klamath Community College, Oregon is requesting quotations from qualified firms to provide design-build services for the Well Drillers Program at Klamath Community College. Services will include all related design and build services for the Well Drilling Rig in connection with this larger project.

Project Scope

The project will consist of a new Water Well Drilling Rig as part of the larger Well Drilling program;

Design a Well Drilling Rig that will work with specification for the project provided by attached specifications document (Doc A). Basic out line of project attached. Full Well Drilling Rig specifications are available for review.
Coordinate with Mark Griffith and well drillers advisory committee on the manufacturing and construction time frames for this project as part of the evaluation process.
The budget for this project is approximately $950,000.00
Well Drilling Rig will have expandability in the design so that the rig could have additional equipment added to the base machine now or in the future.
We are expecting a program official launch for our Fall Term 2023. Time will be of the essence so, all good faith efforts will be made to meet the time line. KCC is aware of material and supply issues and will work with vendor to work toward completion.

Submittal of Proposals

Interested firms may submit responses to this invitation by completing the documentation requested herein and submitting three (3) copies within a sealed envelope clearly marked with the words RFQ Well Drilling Rig Design-Build Services to:

Klamath Community College Reception Desk Building 9

Attn: Mark Griffith

7390 South 6th Street Klamath Falls, OR 97603

Proposals must be received no later than: Monday, May 1st, 2023???, 3:00 pm. No quotation may be submitted after the time and date set for the proposal opening.

All proposals submitted shall contain a statement as to whether the bidder (responder) is a resident or nonresident bidder (responder), as defined in ORS 279.029.

Each proposal shall show compliance with Equal Opportunity requirements and provide Worker's Compensation Insurance for its employees as per ORS 656.029. All subject employers working under the contract are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. Klamath Community College is an Equal Opportunity Employer.

KCC will not be liable in any manner for expenses incurred by the vendor(s) in response to this quotation.

The Klamath Community College Board may waive any or all informalities and irregularities, may reject any proposal not in compliance with all prescribed public procurement procedures and requirements, and may reject for good cause any or all proposals upon a finding of the College that it is in the public interest to do so.

The basis of selection will be an initial screening of proposals by the selection committee and a panel interview, if necessary. The selection committee may at their discretion invite the recommended finalist(s) for interviews. Interview requirements will be distributed to the finalist(s) selected for interview. The selection committee will forward a recommendation to the Vice-President CFO of Administrative Services

The Request for Quotation (RFQ) document may be obtained either by visiting the Klamath Community College Website: www.klamathcc.edu or by contacting Mark Griffith at (541) 880-2261 between the hours of 8:00 am and 4:00 pm, Monday through Friday. Questions pertaining to the submission process can be directed to Mike Homfeldt.

Klamath Community College may, for good cause, reject any or all proposals upon a finding it is in the public interest to do so and to rescind the award of any contract at any time before the execution of said contract by all parties with no liability against the College.

1. SELECTION PROCESS

Proposers must submit three (3) copies of the proposal, with one (1) copy clearly marked as the original to Klamath Community College Architectural Services Selection Panel, 7390 South 6th Street, Klamath Falls, OR

Quotations must be received no later than Monday, May 1st 3:00 pm. Emailed, facsimile or any type of electronic response to the Request for Quotation will not be accepted. Quotations received after the due date and time will be returned unopened. It is the responsibility of the vender to ensure that their document is received at the correct location and on

The vendor will be selected on the basis of several factors, including, but not limited to: experience, qualifications and references. Proposals submitted in response to this RFQ will be reviewed and evaluated by a selection committee. The award recommendation will be submitted to the VP CFO of Administrative Services. The College is open to negotiating the terms and conditions related to the scope of work and related fees and costs. The College will proceed to negotiate a contract with the top-ranking firm.

By signing and returning the proposal the vendor acknowledges they have read and understand the terms and conditions contained in the solicitation document and accept and agree to be bound by the terms and conditions of the solicitation document.

Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this

Any addenda issued for the RFQ will be mailed to all known proposers on the College’s list of responding

2. WRITTEN QUESTIONS, COMMENTS AND ADDENDA

Protests, questions, and comments pertaining to the solicitation will be directed to Mark Griffith at (griffithm@klamathcc.edu. All protests, questions/comments must be submitted in writing. No oral questions will be accepted. Questions will be answered by addenda to the RFQ. Proposers are asked to submit questions, if any, as early as possible during the quotation Questions will be accepted until July 13, 2023

If in the College’s opinion, additional information or interpretation is necessary; such information will be supplied in the form of addenda. Addenda shall have the same binding effect as though contained in the main body of the Request for Quotation. Final Addenda, if needed, will be issued July 13, 2023.

3. PROPOSAL COSTS/CONTRACT AWARD

All costs of the quotation process are solely the responsibility of the vendor. The College reserves the right to reject any or all proposals, or to modify or cancel this solicitation. Award of a contract is subject to Board

Contract terms and conditions are negotiable after contractor selection.

4. PROPOSAL SUBMITTAL REQUIREMENTS/EVALUATION CRITERIA.

An original and three (3) copies of your proposal should be submitted on 8 ½ by 11 inch paper. Proposals should include a response to each of the following categories and the signed certifications (Attachment A; B; C). Proposals shall be limited to 15 one-sided pages, not including the cover page, the cover letter, or staff resumes which shall be limited to one page per staff member. (5 points)

Firm Description. Provide a brief description of your firm’s history, the type of work you have done, and your capabilities. If this is a joint venture, provide the information for each of the firms involved. List key staff and their experience and capabilities as well sub-consulting firms that will be part of your team, including engineers and cost-estimators, and your history with those sub-consulting firms on prior projects. (5 points)

Experience on similar projects. Please include information on 3 related past projects including the engineers estimate, contractors bid amount, and actual project final cost. Provide your history of completing similar projects on time and within budget. Specifically identify at least two Oregon educational project completed in the last 10 years and include construction costs. (20 points)

Overall Project Approach. Describe your firm’s knowledge and understanding of the project and your overall approach to complete the project. Describe methods and concepts proposed for this project to meet client needs as well as budgetary considerations. (10 points)

Approach to Schedule and Availability. Describe how you will ensure that the owner’s requirements are met in terms of schedule. Describe recent, current and projected workloads of your staff and resources and the proposed amount of time each staff would spend on the project. (10 points)

Experience in Klamath Falls. Please describe your team’s experience working in Southern Oregon and Klamath Falls including experience by all sub-consulting firms, and your familiarity with the community and construction climate. (15 points)
Please provide us with the names, email addresses and phone numbers of at least three project references that are knowledgeable about your work product and process. (10 points)
Project value. Provide specific technical information to understand the systems potential value. This would include information such as the potential systems generation capacity, expandability, maintenance, and other relevant project specifics. (25 points)

5. ADDITIONAL REQUIREMENTS

Proposer agrees to comply with the legal requirements of the State of Oregon, the standard and customary professional responsibilities for Design-build services as well as any special conditions which are made part of this solicitation or which are subsequently

Each proposal submitted must contain a statement as to whether the Proposer is a resident bidder as defined in ORS 120.

Minority-owned and women-owned enterprises are encouraged to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award of any contract entered into pursuant to this

The College may reject any proposal not in compliance with all prescribed public proposal procedures and requirements, and may reject for good cause any or all proposals upon a finding of the College that it is in the public interest to do

Vender shall be licensed by the State of Oregon to do the work required under this contract. Vender shall obtain, pay for, and maintain in current status all applicable permits and licenses and all work shall comply with building codes in effect at the time the work is

All subcontracting or assignments of contract shall be subject to the written approval of the College and proposer shall be wholly responsible for the performance of all sub-Firms and for their acts and omissions. Nothing contained in the contract documents shall be construed to create any contract between the College and any sub-Firms.

CANCELLATION: Klamath Community College reserves the right to cancel award of a contract at any time before execution of the contract by both parties if cancellation is deemed to be in the College’s best interest. In no event shall Klamath Community College have any liability for the cancellation of the

(This score sheet is provided for your information only)

Klamath Community College

DESIGN-BUILD SERVICES EVALUATION SCORE SHEET

Proposer Name: _ _ Reviewer:_ _

Required Submissions: Certificate of non-discrimination Yes No

Certificate of Compliance Yes No

Residency statement Yes No

Review criteria:

POINTS:

Conformance with RFQ requirements (5 points maximum) Comments:

Firm description (5 points maximum)

Comments:

Experience on similar projects (20 points maximum)

Comments:

Overall project approach

(10 points maximum)

Comments:

Approach to schedule/Availability

(10 points maximum)

Comments:

Klamath Falls experience (15 points maximum)

Comments:

References (Pass/Fail) (10 points maximum)

Comments:

Project Value (25 points maximum)

Comments:

TOTAL POINTS (100 possible

Attachment A Certifications

Please sign and return with your proposal

I/we have received and reviewed the RFQ and any Addenda issued by Klamath Community College and this submission is our entire proposal.

Addenda _____ to ______ noted

Firm Name

Authorized Signature

Printed Name

Date

Attachment B Klamath Community College REQUEST FOR QUOTATION

BIDDER/PROPOSER RESIDENCY STATEMENT

Pursuant to ORS 279A.120, Oregon’s reciprocal Preference Law, public contracting agencies shall, for the purposes of determining the lowest responsible bidder/proposer and the awarding of a contract, add a percent increase on the bid of a non-resident bidder/proposer equal to the percent, if any, of the preference given to that bidder/proposer in the state in which the bidder/proposer resides.

As defined in ORS 279A.120, “Resident Bidder/proposer” means a bidder/proposer that has paid unemployment taxes or income taxes in this state in the twelve calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder/proposer is a “Resident Bidder/proposer”. A “non-resident Bidder/proposer” is a bidder/proposer who does not meet the definition of a “Resident Bidder/proposer” as stated above.

Bidder/proposer/Proposer IS

IS NOT

a “Resident Bidder/proposer” as set forth above.

If a Resident Bidder/proposer, enter your Oregon Business address below:

If a Non-resident Bidder/proposer, enter state of residency:

Bidder/proposer/Proposer hereby certifies that the information provided is true and accurate.

Signature: Date:

Printed or Typed name:

Title:

Firm:

Telephone:

Attachment C Klamath Community College REQUEST FOR PROPOSALS

CERTIFICATE OF NON-DISCRIMINATION

Pursuant to ORS 279A.110, discrimination in subcontracting is prohibited. Any contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of contracts.

By signature of the authorize representative of the bidder/proposer/proposer, the bidder/proposer/proposer hereby certifies to Klamath Community College that this bidder/proposer/proposer has not discriminated against minority, women, or emerging small business enterprises in obtaining any subcontracts; and, further, that if awarded the contract for which this bid or proposal is submitted, shall not so discriminate.

Date:

Signature:

Printed or Typed Name: ______________________

Request for Proposals

Current Open RFPs

I. PROPOSED SCHEDULE

II. INTRODUCTION

III. INSTRUCTIONS TO PROPOSERS

1. GENERAL

2. NATURE OF SERVICES REQUIRED

3. DELIVERABLES

V. GENERAL TERMS & CONDITIONS

1. CONTRACTOR STATUS

2. DIVERSITY IN CONTRACTING

3. CONTRACTOR SUPERVISION AND CONTROL

4. ELIGIBILITY FOR PUBLIC ASSISTANCE OR SUPPORT

5. TERMINATION OF CONTRACT

6. INSURANCE

7. COMPREHENSIVE GENERAL LIABILITY

8. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE

9. LIMITATION OF LIABILITY

10. SUBCONTRACTING AND ASSIGNMENT

11. DISCRIMINATION

12. NOTICES

13. PERFORMANCE STANDARDS AND COMPLIANCES

14. CONTRACT ENGAGEMENT TERMS AND CONDITIONS THERETO

15. CONTRACT TERMINATION CONDITIONS

16. INTEGRATION AND SEVERABILITY

17. EMPLOYMENT RELATIONS

18. PUBLIC RECORDS REQUEST

VI. PROPOSAL REQUIREMENTS, EVALUATION, AND AWARD

1. PROPOSAL REQUIREMENTS

2. EVALUATION AND SELECTION PROCESS

VII. SPECIFIC PROPOSAL CONTENT

1. Transmittal Letter

2. Summary of Proposer's Qualifications / Reference Check

3. Insurance

4. Proposal Format

5. Proposal Structure

APPENDIX A - RFP # Comprehensive Campus Facility Plan Development

APPENDIX B – RFP # Comprehensive Campus Facility Plan Development

Addendum #1 9/11/2024

Archive RFPs

Request for Qualifications For Architectural, Engineering, and Design Services for KCC Childcare Learning Center (RFQ #2023CLC)

Responses are due by 1:00 pm January 10th, 2024

Request for Qualifications for Architectural, Engineering, and Design Services for KCC Childcare Learning Center (RFQ #2023CLC) Addendum #1 12/13/2023

Addendum #2 12/20/2023

Addendum #3 12/29/2023

Addendum #4 01/03/2024

Addendum #5

Addendum #6

Addendum #7 - 1/30/2024

INTENT TO AWARD ANNOUNCEMENT

Request for Quotation RFP # 2023 PV23

PHOTOVOLTAIC SERVICES RFP- LEGAL ADVERTISEMENT

Procurement of Federally Funded Projects

Addendum #1 1/19/2024

Addendum #2 1/24/2024

Addendum #3 2/23/2024

FOOD SERVICES VENDORS (Printable PDF)

NOTE: KCC reserves the right to deviate from this schedule

I. Introduction

II. Overview

III. Award

WaterWell Drilling Rig RFQ- LEGAL ADVERTISEMENT

Klamath Community College Apprenticeship Center Photovoltaic Services

Project Scope

Submittal of Proposals

1. SELECTION PROCESS

2. WRITTEN QUESTIONS, COMMENTS AND ADDENDA

3. PROPOSAL COSTS/CONTRACT AWARD

4. PROPOSAL SUBMITTAL REQUIREMENTS/EVALUATION CRITERIA.

5. ADDITIONAL REQUIREMENTS

Klamath Community College

Attachment A Certifications

Please sign and return with your proposal

BIDDER/PROPOSER RESIDENCY STATEMENT

Attachment C Klamath Community College REQUEST FOR PROPOSALS

Pursuant to ORS 279A.110, discrimination in subcontracting is prohibited. Any contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of contracts.

Request for Qualifications for Architectural, Engineering, and Design Services for KCC Childcare Learning Center (RFQ #2023CLC)

Addendum #1 12/13/2023