Transcripts

Official transcripts are documents that are produced by the registrar's office. Whether issued as secure .pdf documents or printed on tamper proof security paper, official transcripts are important to third parties so that they can be assured of authenticity (originating directly from the College/University) and content accuracy. Official transcripts are issued in Landscape/Portrait format and contain the seal of the college/university and the signature of the College/University Registrar.

Order official KCC transcripts online at the National Student Clearinghouse.

Klamath Community College has authorized the National Student Clearinghouse to provide electronic transcript ordering through its official website. You can order your official transcript 24/7 using any major credit card. For each recipient that is requested, there is a processing fee. Charges to your card are only incurred once your order is complete.

Click here to place your order for official transcripts log in to the National Student Clearinghouse.

An unofficial transcript is a record of a student’s classes and grades that can be viewed or printed by the student themselves. It contains the same information as an official transcript, like the courses taken and grades earned, but it is not signed or sealed by the school. Because it is not certified, it is usually only used for personal reference or informal situations. Unlike an official transcript, it cannot be used for official purposes like applying to college or jobs.

Students can often access their unofficial transcript online through the MyKCC student portal (temporarily unavailable, please contact the Registrar's Office to request a copy of your Unofficial Transcript)

Students interested in transferring credits to KCC from another institution must be aware of the following policies:

• ​Credits are accepted only from regionally accredited colleges and universities.
• An official transcript listing the credits must be received by the Registrar’s office at KCC. Once the transcript is received, it will not be released to a non-contracted third party, including other institutions. For the purpose of proper advisement, transcripts should be sent to KCC prior to enrollment.
• Student must be admitted as an undergraduate student and submit a Transcript Evaluation Request form (no longer required). Transfer credit or credit for prior learning does not count for residency purposes.
• Transfer credits do not count for residency purposes. KCC’s residency requirements are 24 credits for Associate, and 12 credits for one-year or less-than-one-year certificates.
• A grade of “C” or higher is accepted in transfer work. Pass (P) and Satisfactory (S) grades are also transferable.
• Undergraduate and prerequisite coursework will be evaluated for transfer.
• Career Technical (CTE) coursework older than five (5) years may transfer at program lead approval.
• Only credits which carry transfer credit to other state colleges and universities in Oregon will be accepted for the AA-OT degree.
• General education courses earned as part of an associate’s or higher degree are accepted for transfer as long as they are not part of the technical core requirements of the new degree.
• When credit is denied, the student may appeal for reconsideration by submitting a letter of explanation to the Registrar. If there is a question on course content, the course will be reviewed by the dean and/or faculty in that subject area.
• Credit for prior learning is assessed on a case-by-case and department-by-department basis and is not awarded until student completes 12 KCC credits. Credit for prior learning does not count for residency purposes.
• Credit for military training is granted on the basis of recommendations by the American Council on Education (ACE) as contained in the “Guide to the Evaluation of Educational Experiences in the Armed Services.” KCC accepts credits from the military DANTES and USAFI programs, as recommended by ACE. Military credits are those listed on a military transcript sent to KCC.
• Only the official transcript and course evaluations performed by the KCC Registrar’s office are final. Any preliminary reviews by campus personnel are unofficial and not binding, and subject to change.
• Transfer credits based on a different unit of credit or academic calendar system than the one prescribed by KCC are subject to conversion before being transferred.
• Transfer credit must be deemed appropriately applicable for a student’s educational goals as well as the institution’s programs.

The transcripts must be sent directly from the sending institution's authorized agent. KCC will not accept forwarded transcripts from the student.

Transcripts must be sent directly by the issuing institution to KCC. The options for sending transcripts depend on the issuing institutions. KCC accepts transcripts electronically from various transcripts servicing companies such as Parchment, National Student Clearinghouse, EDI, and e-Scrip Safe, or by email to registrar@klamathcc.edu, or by mail to:

KCC, Registrar’s Office,
7390 South 6^th Street,
Klamath Falls, OR 97603.

Electronic PDF Transcript – The electronic transcript is only official when it is sent directly by the issuing institution to KCC. Forwarding a PDF transcript makes it unofficial.

All foreign transcripts must be translated into U.S. education standards by the evaluation service These services charge an evaluation fee that cannot be waived. We will not make exceptions to the list of accepted providers or the need for original documents.

Klamath Community College only accepts course-by-course transcript evaluations with GPA from the following services:

• Academic Credentials Evaluation Institute, Inc.
• Academic Evaluation Services, Inc.
• CGFNS Credential Evaluation Service (CES) *Only use this one if you are applying for the Nursing program and have taken nursing courses outside of the U.S.A.
• Educational Credential Evaluators, Inc.
• Educational Perspectives
• Educational Records Evaluation Service
• Foreign Credits International Experts
• Foreign Credentials Service of America (FCSA)
• The Foundation for International Services
• Global Credential Evaluators, Inc.
• International Education Research Foundation
• Josef Silny & Associates
• Spantran Evaluation Services
• Scholaro
• World Education Services (WES) (KCC Recommendation)

For more information about Klamath Community College's International Program visit the International Programs webpage. 

Official Transcripts