Request for Proposals

RFQ: 2021 Fire Tower

1/11/2022

 
KLAMATH COMMUNITY COLLEGE
 
Request for Quotation RFQ # 2021  FT
For : Design, fabrication, delivery, and installation of a Fire Tower training  system as part of the new Apprenticeship Center at Klamath Community College in Klamath Falls, Oregon.
 
DUE DATE AND TIME:
2:00 P.M., PST, Tuesday, January 11th, 2022 to the Reception desk building 9
 
Issuing Office: Klamath Community College Facilities,
7390 South 6th Street Klamath Falls, OR  97603
Contact: Mike Homfeldt, office 541-880-2244 email homfeldt@klamathcc.edu

 

Fire tower training system  RFQ- LEGAL ADVERTISEMENT

 
Notice is hereby given that Klamath Community College District, hereinafter, “College,” or “KCC,” is requesting proposals from qualified firms to provide a Fire Tower training structure for the new Apprenticeship Center at Klamath Community College in Klamath Falls, Oregon.
Services will include design/build services in connection with the larger Apprenticeship Building project.
 
The Request for Quotation (RFQ) document may be obtained either by visiting the Klamath Community College Website: www.klamathcc.edu or by contacting Mike Homfeldt at
(541) 880-2244  or via email homfeldt@klamathcc.edu between the hours of 8:00 am and 4:00 pm, Monday through Friday. Questions pertaining to the submission process can be directed to Mike Homfeldt.
 
Emailed or electronic versions of the proposal will not be accepted. Deadline for submitting proposals will be no later than 2:00 P.M., Pacific Standard Time, Tuesday, January 11th, 2022.               Proposals will be received at:
 
Klamath Community College Attn: Mike Homfeldt
Receptionist Desk, Building 9, Founders Hall 7390 South 6th Street
Klamath Falls, OR   97603
 
Each proposal submitted must contain a statement as to whether the Proposer is a resident bidder as defined in ORS 279A.120.
 
The Proposer shall be required to follow those requirements set forth in the competitive
procurement standards of 2 CFR Part 200, including but not limited to:
 
 
  • Proposals will be evaluated based on price / value, completeness to specifications, and bidder qualifications.
 
  • All applicable requirements of Appendix 2 to 2 CFR Part 200.
 
Procurement of Federally Funded Projects
 
All procurement transactions, including the procurement of design-build services, shall be
in accordance with Federal regulations adopted by the Department of Commerce at 2
C.F.R. Part 200 and the EDA regulations contained in 13 C.F.R. Chapter III, especially 13
C.F.R. Part 305 and 13 C.F.R. section 302.17 (“Conflicts of Interest”).
 
Minority-owned and women-owned enterprises are encouraged to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award of any contract entered into pursuant to this advertisement.
 
The College may reject any proposal not in compliance with all prescribed public proposal procedures and requirements, and may reject for good cause any or all proposals upon a finding of the College that it is in the public interest to do so.
 
Evaluation of proposals will begin immediately after submittal date. 
 
Klamath Community College Apprenticeship Fire Tower training structure
 
REQUEST FOR QUOTATION (RFQ)
 
Fire Tower training structure
Invitation
 
Klamath Community College, Oregon is requesting quotations from qualified firms to provide design-build services for the Apprenticeship Center at Klamath Community College. Services will include all related design and installation services for the Fire Tower training system in connection with this larger project.
 
Project Scope
 
The project will consist of a new Fire Tower as part of the larger Apprenticeship Building Project;
 
  • Design a Fire Tower training system that will work with drawings and specification for the project provided by OPSIS Architecture. Basic out line of project attached. Full Apprenticeship project plans and specifications are available for review. Vendor should familiarize themselves with the overall project and appropriate related sections to their work.
  • Coordinate installation with Kinsman Construction the General Contractor for the Building project.
  • Project is subject to BOLI and Davis Bacon Requirements.
  • Project completion is targeted to open in the fall of 2022.All good faith efforts will be made to meet the time line.KCC is aware of material and supply issues and will work with vendor to work toward completion.
  • Due to budget considerations, KCC reserves the option to negotiate with selected vendor value engineering or specification adjustments in order to fit our available funds.
 
 
Submittal of Proposals
 
Interested firms may submit responses to this invitation by completing the documentation requested herein and submitting three (3) copies within a sealed envelope clearly marked with the words RFQ Fire Tower training system to:
 
Klamath Community College Reception Desk Building 9 Attn: Mike Homfeldt
7390 South 6th Street Klamath Falls, OR   97603
 
 
Proposals must be received no later than:   Tuesday, January 11th, 2022, 2:00 pm. No quotation may be submitted after the time and date set for the proposal opening.
 
All proposals submitted shall contain a statement as to whether the bidder (responder) is a resident or nonresident bidder (responder), as defined in ORS 279.029.
 
Each proposal shall show compliance with Equal Opportunity requirements and provide Worker's Compensation Insurance for its employees as per ORS 656.029. All subject employers working under the contract are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126.   Klamath Community College is an Equal Opportunity Employer.
 
KCC will not be liable in any manner for expenses incurred by the vendor(s) in response to this quotation.
 
The Klamath Community College Board may waive any or all informalities and irregularities, may reject any proposal not in compliance with all prescribed public procurement procedures and requirements, and may reject for good cause any or all proposals upon a finding of the College that it is in the public interest to do so.
 
The basis of selection will be an initial screening of proposals by the selection committee and a panel interview, if necessary. The selection committee may at their discretion invite the recommended finalist(s) for interviews. Interview requirements will be distributed to the finalist(s) selected for interview. The selection committee will forward a recommendation to the Vice-President CFO of Administrative Services
 
The Request for Quotation (RFQ) document may be obtained either by visiting the Klamath Community College Website: www.klamathcc.edu or by contacting Mike Homfeldt at (541) 880-2244 between the hours of 8:00 am and 4:00 pm, Monday through Friday. Questions pertaining to the submission process can be directed to Mike Homfeldt.
 
Klamath Community College may, for good cause, reject any or all proposals upon a finding it is in the public interest to do so and to rescind the award of any contract at any time before the execution of said contract by all parties with no liability against the College.
 
 
1.       SELECTION PROCESS
 
1.1 Proposers must submit three (3) copies of the proposal, with one (1) copy clearly marked as the original to Klamath Community College Architectural Services Selection Panel, 7390 South 6 Street, Klamath Falls, OR, 97603.

 
1.2 Quotations must be received no later than Tuesday, January 11th, 2:00 pm. Emailed, facsimile or any type of electronic response to the Request for Quotation will not be accepted. Quotations received after the due date and time will be returned unopened. It is the responsibility of the vender to ensure that their document is received at the correct location and on time.

 
1.3 The vendor will be selected on the basis of several factors, including, Price /value, meeting project specifications, and qualifications. Proposals submitted in response to this RFQ will be reviewed and evaluated by a selection committee. The award recommendation will be submitted to the VP CFO of Administrative Services. The College is open to negotiating the terms and conditions related to the scope of work and related fees and costs. The College will proceed to negotiate a contract with the top-ranking firm.

 
1.4 By signing and returning the proposal the vendor acknowledges they have read and understand the terms and conditions contained in the solicitation document and accept and agree to be bound by the terms and conditions of the solicitation document.


 
1.5 Contractors shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document.

 
1.6 Any addenda issued for the RFQ will be mailed to all known proposers on the College’s list of responding firms.


 
2.  WRITTEN QUESTIONS, COMMENTS AND ADDENDA
 
2.1 Protests, questions and comments pertaining to the solicitation will be directed to Mike Homfeldt at homfeldt@klamathcc.edu. All protests, questions/comments must be submitted in writing. No oral questions will be accepted. Questions will be answered by addenda to the RFQ. Proposers are asked to submit questions, if any, as early as possible during the quotationprocess. Questions will be accepted until December 17th.

 
2.2 If in the College’s opinion, additional information or interpretation is necessary; such information will be supplied in the form of addenda. Addenda shall have the same binding effect as though contained in the main body of the Request for Quotation. Final Addenda, if needed, will be issued December 22.

 
3.  PROPOSAL COSTS/CONTRACT AWARD
 
3.1 All costs of the quotation process are solely the responsibility of the vendor. The College reserves the right to reject any or all proposals, or to modify or cancelthis solicitation. Award of a contract is subject to Board approval.

 
3.2 Contract terms and conditions are negotiable after contractor selection.

 
4.  PROPOSAL SUBMITTAL REQUIREMENTS/EVALUATION CRITERIA. 
 
4.1 Instructions. An original and three (3) copies of your proposal should be submitted on 8 ½ by 11 inch paper. Proposals should include a response to each of the following categories and the signed certifications (Attachment A; B; C). Proposals shall be limited to 15 one-sided pages, not including the cover page, the cover letter, or staff resumes which shall be limited to one page per staff member. (Pass / Fail)

 
4.2 Firm Description. Provide a brief description of your firm’s history, the type of work you have done, and your capabilities. If this is a joint venture, provide the information for each of the firms involved. List key staff and their experience and capabilities as well sub-consulting firms that will be part of your team, including engineers and cost-estimators, and your history with those sub-consulting firms on prior projects. (Pass / Fail)

 
4.3 Experience on similar projects. Please include information on 3 related past projects including the engineers estimate, contractors bid amount, and actual project final cost. Provide your history of completing similar projects on time and within budget. (Pass / Fail)

 
4.4 Approach to Schedule and Availability. Describe how you will ensure that the owner’s requirements are met in terms of schedule. Describe recent, current and projected workloads of your staff and resources and potential supply chain issues.    (Pass / Fail)

 
4.5 References. Please provide us with the names, email addresses and phone numbers of at least three project references that are knowledgeable about your work product and process.   (Pass / Fail)

 
4.6 Specifications. Please highlight the key areas where you meet or exceed specifications for the project. (Pass / Fail)

 
4.7 Project value. In addition to your quotation, provide any specific technical information to understand the systems potential value. This could include information on project alternatives or “value engineering” opportunities, expandability, maintence, and other relevant project specifics. 

 
4.8 Price. Proposers would design, fabricate, deliver and install for the sum of….

 
___________________________________________________________
 
5.  ADDITIONAL REQUIREMENTS
 
5.1 Proposer agrees to comply with the legal requirements of the State of Oregon, the standard and customary professional responsibilities for Design-build services as well as any special conditions which are made part of this solicitation or which are subsequently negotiated.

 
5.2 Each proposal submitted must contain a statement as to whether the Proposer is a resident bidder as defined in ORS279A.120.

 
5.3 Minority-owned and women-owned enterprises are encouraged to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award of any contract entered into pursuant to this advertisement.

 
5.4 The College may reject any proposal not in compliance with all prescribed public proposal procedures and requirements, and may reject for good cause any or all proposals upon a finding of the College that it is in the public interest to do so.

 
5.5 Vender shall be licensed by the State of Oregon to do the work required under this contract. Vender shall obtain, pay for, and maintain in current status all applicable permits and licenses and all work shall comply with building codes in effect at the time the work is performed.

 
5.6 All subcontracting or assignments of contract shall be subject to the written approval of the College and proposer shall be wholly responsible for the performance of all sub-Firms and for their acts and omissions. Nothing containedin the contract documents shall be construed to create any contract between the College and any sub-Firms.

 
 
6. CANCELLATION: Klamath Community College reserves the right to cancel award of a contract at any time before execution of the contract by both parties if cancellation is deemed to be in the College’s best interest. In no event shall Klamath Community College have any liability for the cancellation of the award
 
 
(This score sheet is provided for your information only)
 

Klamath Community College

FIRE TOWER SERVICES EVALUATION SCORE SHEET
 
 
Proposer Name:                   _                                                    _                     Reviewer:_       _                                  
 
Required Submissions:                  Certificate of non-discrimination                                 Yes        No
Certificate of Compliance                                              Yes        No
Residency statement                                                       Yes        No
 
Review criteria:
POINTS:
 
  1. Conformance with RFQ requirements                                                                                      (Pass / Fail) Comments:                 


 
 
  1.                                                                                                                             (Pass / Fail)
 
Comments:                                                                                                                                                             
 


 
 
 
 
 
  1. Experience on similar projects                                                                                                   (Pass / Fail)
 
Comments:                                                                                                                                                             
 


 
 
 
 
 
  1. Approach to Schedule and Availability (Pass / Fail)
 
Comments:                                                                                                                                                             
 


 
 
 
  1.                          
Comments:                                                                                                                                                             
 


 
 
 
 
  1.                                                                                                                                 (Pass /Fail)
 
Comments:                                                                                                                                                             
 


 
 
  1. Project Value             
 
Comments:                                                                                                                                                             
 


 
 
 
  1. Project Quoted Price________________________________________________________________
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Attachment A Certifications

Please sign and return with your proposal

 
I/we have received and reviewed the RFQ and any Addenda issued by Klamath Community College and this submission is our entire proposal.
 
Addenda _____ to ______ noted
 
Firm Name                                                                            
 
Authorized Signature                                                           
 
Printed Name                                                                        
 
Date                                                                                        
 
Attachment B Klamath Community College REQUEST FOR QUOTATION
BIDDER/PROPOSER RESIDENCY STATEMENT
 
Pursuant to ORS 279A.120, Oregon’s reciprocal Preference Law, public contracting agencies shall, for the purposes of determining the lowest responsible bidder/proposer and the awarding of a contract, add a percent increase on the bid of a non-resident bidder/proposer equal to the percent, if any, of the preference given to that bidder/proposer in the state in which the bidder/proposer resides.
 
As defined in ORS 279A.120, “Resident Bidder/proposer” means a bidder/proposer that has paid unemployment taxes or income taxes in this state in the twelve calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder/proposer is a “Resident Bidder/proposer”. A “non-resident Bidder/proposer” is a bidder/proposer who does not meet the definition of a “Resident Bidder/proposer” as stated above.
 
Bidder/proposer/Proposer                            IS
            IS NOT
 
a “Resident Bidder/proposer” as set forth above.
 
  1. If a Resident Bidder/proposer, enter your Oregon Business addressbelow:
 


 


 
  1. If a Non-resident Bidder/proposer, enter state ofresidency:
 


 


 
Bidder/proposer/Proposer hereby certifies that the information provided is true and accurate.
 
Signature:                                                                                                     Date:                        
 
Printed or Typed name:                                                                      
 
Title:                                                                                                    
 
Firm:                                                                                                    
 
Telephone:                                                                                          

 

Attachment C Klamath Community College REQUEST FOR PROPOSALS

CERTIFICATE OF NON-DISCRIMINATION
 

Pursuant to ORS 279A.110, discrimination in subcontracting is prohibited.     Any contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of contracts.

 
By signature of the authorize representative of the bidder/proposer/proposer, the bidder/proposer/proposer herby certifies to Klamath Community College that this bidder/proposer/proposer has not discriminated against minority, women, or emerging small business enterprises in obtaining any subcontracts; and, further, that if awarded the contract for which this bid or proposal is submitted, shall not so discriminate.
 
Date:                                                                                        
 
Signature:                                                                                 
 
Printed or Typed Name: ______________________